J041--Replacement of Condenser Water Pump Skid – Chiller Plant
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NETWORK CONTRACT OFFICE 8 (36C248), is conducting a Sources Sought for market research to identify qualified businesses for the Replacement of a Condenser Water Pump Skid at the Bay Pines VA Healthcare System in Bay Pines, FL. This is for informational and planning purposes only and is not a solicitation. The VA is assessing the feasibility of an SDVOSB set-aside, but may consider VOSB or SB set-asides if insufficient SDVOSB responses are received. Responses are due by June 2, 2026, at 2:00 PM EST.
Scope of Work
The project involves the removal and replacement of an existing condenser water pump skid serving the chiller plant, which supplies cooling to the main hospital kitchen's walk-in refrigeration system. The contractor will be responsible for providing all labor, supervision, materials, tools, equipment, and expertise. Key tasks include:
- Disconnecting and removing the existing pump and motor skid.
- Furnishing and installing one new factory-assembled split-case pump and motor skid (nominally 100 GPM at 155 ft head, 15 HP).
- Making all mechanical piping connections, including new gaskets, flanges, isolation valves, suction strainers, and pressure gauges.
- Performing electrical disconnection and reconnection of the pump motor, including conductor verification and overcurrent protection.
- Conducting laser shaft alignment, system startup, and operational verification.
- Restoring disturbed insulation, paint, and labeling, and removing all debris. All work must comply with VA, OSHA, ASME, NFPA, ASHRAE, and Florida Building Code standards.
Deliverables
Contractor shall provide: manufacturer cut sheets, pump curve, LOTO procedure, electrical reconnection documentation, laser alignment report, startup and commissioning report, warranty, maintenance manuals, as-built markup, and a final inspection report.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- Potential Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB), potentially VOSB or Small Business.
- Product Service Code: J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment)
- Place of Performance: Chiller Plant, C.W. Bill Young VA Healthcare System, 10000 Bay Pines Blvd., Bay Pines, Florida 33744.
- Period of Performance: 60 calendar days from receipt of Notice to Proceed (NTP).
- Response Due: June 2, 2026, 2:00 PM EST.
- Published: May 22, 2026.
Special Requirements
Contractor must adhere to strict safety protocols, including Lockout/Tagout (LOTO) and NFPA 70E electrical safe work practices. Compliance with VA safety, environmental, and infection control risk assessment (ICRA) requirements is mandatory. The contractor is responsible for all materials, tools, and equipment. Normal working hours are 0730-1630, Monday-Friday, but weekend or after-hours work may be required at no additional cost to minimize operational disruption.
Contact Information
Primary Point of Contact: William Penhallegon, Contracting Officer, william.penhallegon@va.gov, 727-398-6661 Ext 10082.