J041--RFI 9-13 Feb 26 Repair Services - Chiller Plant Skid 1 & 2 Pump / Motor replacement 36C256-26-AP-1807
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16, has issued a Sources Sought / Request for Information (RFI) for Chiller Water Skid Pump, Motor, and Taco Repair services at the Alexandria VA Medical Center in Pineville, LA. This RFI is for market research purposes to identify interested and capable contractors, assess qualifications, determine potential small business set-aside appropriateness, and gather estimated industry pricing. Responses are due by February 13, 2026.
Scope of Work
The requirement involves comprehensive repair and replacement services for chiller plant skid components. Key tasks include:
- Replacement of two (2) existing Taco Pumps.
- Removal and replacement of two (2) existing 125 HP electric motors.
- Removal and replacement of two (2) Taco Triple Duty Valves.
- Installation of new pump and motor assemblies with equivalent or greater performance and efficiency.
- Installation of new triple duty valves matching existing sizes and pressure classes.
- Associated welding, piping modifications, electrical reconnection, and insulation replacement.
- Hydrostatic pressure testing and operational verification.
- Painting and labeling of new components.
- Disposal of removed materials.
- Testing and commissioning, including alignment reports and operational verification.
- Provision of a one-year warranty on equipment and workmanship.
Contractors must be licensed HVAC professionals with at least three years of experience servicing chillers and employ certified technicians. All work must comply with VA safety standards, OSHA, NFPA 70, and LOTO procedures.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI). The anticipated future contract type is Firm Fixed Price.
- Period of Performance: 120 calendar days from Notice to Proceed (for future contract).
- Set-Aside: This RFI is to determine the appropriateness of a small business set-aside; however, the opportunity metadata indicates a Total Small Business Set-Aside (FAR 19.5).
- Responses Due: February 13, 2026, 10:00 AM Central Time.
- Questions Due: February 10, 2026, 10:00 AM Central Time.
- Published: February 7, 2026.
Submission & Eligibility
Interested offerors must provide company contact information, business size, SAM Unique Entity Identification Number (UEI), and details on small business status (SDB, HUBZone, 8A). Responses must address compliance with the Nonmanufacturer Rule (NMR), Buy American Act, and Trade Agreement. Vendors should also provide estimated industry pricing, descriptive literature for non-brand name products, and list any existing Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedules, Indefinite Delivery Indefinite Quantity (IDIQ), or Blanket Purchase Agreement (BPA) contracts. Responses must be emailed to Rhonda Gibson (rhonda.gibson2@va.gov) with the specified subject line. Failure to provide requested information may result in a non-responsive submission.
Additional Notes
This notice is for market research only and does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), nor is it a commitment by the Government to enter into a contract. Information provided will be used solely by MEDVAMC for market research purposes.