J041--RTAA Chiller Replacement and Removal-Martinsburg VA Medical Center

Solicitation / RFP / RFQ

This solicitation is for the RTAA Chiller Removal and Replacement at the Martinsburg VA Medical Center. The Department of Veterans Affairs is seeking to remove the existing chiller and install a new one.

• Removal of the current RTAA Chiller (Model: RTAA-SVX01A-EN).

• Replacement of the chiller system.

• Specific details regarding the scope of work are expected to be found in the attached documents.

• Not explicitly stated in the provided text, but the solicitation number is 36C24526Q0549.

• Response Date/Time/Zone: 06-10-2026 9:00 am EASTERN TIME, NEW YORK, USA.

• The contracting office is located at 510 Butler Avenue, Building 306 A, Martinsburg, WV 25405.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The NAICS Code is 238220.

• The Product/Service Code is J041.

• Referenced attachments include: S02-RFQ 36C24526Q0549-RTAA Chiller Replacement-Martinsburg VAMC, Martinsburg VA Map Site Map, and RTAA-SVX01A-EN (details of the current chiller).

Installation Manual / Guide

This document is an Installation, Operation, and Maintenance manual for Trane Series R® Air-Cooled Rotary Liquid Chillers, specifically the RTAA models ranging from 70 to 125 tons. It provides comprehensive guidance for:

• General Information: Details unit identification, inspection procedures, and a description of the RTAA units, including their dual-compressor design and Adaptive Control™ logic.
• Installation - Mechanical: Covers responsibilities, storage, location requirements, foundation specifications, clearances, rigging, unit isolation, leveling, and detailed instructions for water and refrigerant piping.
• Installation - Electrical: Outlines general recommendations, power supply wiring, control power supply, heat tape power supply (for packaged units), water pump power supply, and interlock wiring.
• Operating Principles: Explains the refrigeration cycle, compressor operation (including rotors, motors, and loading sequences), oil system operation, and condenser fan staging.
• Controls Interface: Describes the Clear Language Display, its keypad functions, and various menus for settings, diagnostics, and reports.
• Periodic Maintenance: Provides schedules and procedures for weekly, monthly, and annual maintenance, including coil cleaning and oil filter changes.
• Refrigerant Charging and Recovery: Details procedures for low-side and high-side repairs, refrigerant charging, and recovery.
• Diagnostics: Lists and explains various diagnostic codes and their causes.
• Pump Package: Includes information on pump package installation, troubleshooting, and pump curves.
• Unit Wiring: Provides legends and schematics for field connections.

This manual is crucial for any bidder involved in the installation, operation, or maintenance of these chiller units. It details critical specifications, installation requirements, operational parameters, and maintenance schedules necessary for proper system functioning and compliance.

Form / Attachment / Pricing Sheet

This document is a campus map and driving directions for the Martinsburg VA Medical Center. It serves as a reference for individuals visiting or working at the facility.

• Building Labels: A numbered list correlating building numbers to their names and functions (e.g., Main Gate, Human Resources, Emergency Management, various clinics, administrative offices, and support services).
• Campus Map: A detailed aerial view of the medical center campus, showing the layout of buildings, roads, parking lots, and entrances.
• Driving Directions: Step-by-step instructions for reaching the Martinsburg VA Medical Center from both North and South via I-81, including specific exit and turn information.
• Contact Information: Address, phone numbers, and website for the Martinsburg VA Medical Center.

This document is relevant to bidders as it provides essential logistical information for visiting the Martinsburg VA Medical Center. If a solicitation or other document requires bidders to attend site visits, submit physical proposals, or interact with personnel at the facility, this map and directions will be crucial for navigation and planning.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for the "RTAA Chiller Replacement" project at the Martinsburg VA Medical Center. The government is procuring the removal and replacement of the existing Trane RTAA chiller in Building 500 (Surgical Suite) with a new Trane CGAM-series chiller or equivalent. The work includes demolition, rigging, installation, electrical and piping connections, system filling, startup, training, turnover, and commissioning.

• Removal and replacement of the existing Trane RTAA chiller with a new Trane CGAM-series chiller or equivalent.

• Installation of new chilled-water piping, heat trace system, and integration with existing BAS.

• System startup and commissioning.

• Deliverables include completed startup documentation, O&M manuals, warranty documentation, as-built drawings, and on-site training for VA O&M staff.

• Exclusions include asbestos abatement, correction of pre-existing code violations, life-safety system modifications, structural modifications beyond described, and BAS reprogramming beyond reconnection.

• Contract Type: Firm-Fixed Price (FFP).

• Estimated Period of Performance: June 17, 2026, to December 16, 2026.

• The government prefers a 5-year warranty on parts, though a 1-year standard manufacturer warranty is required.

• Site Visit: June 3, 2026, at 9:00 AM EST.

• Questions Due: June 5, 2026, at 9:00 AM EST.

• Quotes Due: June 10, 2026, at 9:00 AM EST.

• Quotes must be submitted electronically to Trever Turcotte and William Galletta.

• Evaluation Factors (in descending order of importance): Technical, Past Performance, and Price.

• Award will be made on a best-value basis.

• This procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) concerns.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• All interested parties must be registered in the System for Award Management (SAM).

• Responses to questions will be incorporated into a written amendment posted to the Contract Opportunities website (sam.gov).