J041--Synergy Systems Maintenance & Repairs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Ann Arbor VA Medical Center, has issued a Special Notice indicating its intent to sole-source a contract for Synergy Systems Preventive Maintenance & Repairs. The Network Contracting Office (NCO) 10 plans to award this to Quality Air Service (QAS), citing QAS as the exclusive authorized dealer for the proprietary components (Aircuity, Phoenix Controls, Strobic Air Technologies) that comprise the Synergy System. Responses from other capable sources are due by April 16, 2026.
Scope of Work
This requirement covers comprehensive preventive maintenance and repair services for the Ann Arbor VA Medical Center's Synergy Systems. The Synergy System integrates specialized components from three manufacturers:
- Aircuity: QAS is the sole certified company for selling, commissioning, and servicing Aircuity products in Michigan.
- Phoenix Controls: QAS is the exclusive local authorized representative for Phoenix Controls in Michigan, with exclusive distribution rights for products and components.
- Strobic Air Technologies: QAS is the authorized representative for Strobic Air's proprietary high-plume, high-dilution laboratory exhaust fan systems, which require specialized components and engineering.
Contract & Timeline
- Type: Special Notice / Notice of Intent to Sole-Source
- Justification: FAR 6.302-1(a)(2) - only one responsible source
- NAICS Code: 811210 (Small Business Size Standard: $34.0 Million)
- Set-Aside: None (Sole-source justification)
- Response Due: April 16, 2026, at 10:00 a.m. Eastern Time
- Published: April 7, 2026
Submission & Evaluation
This notice is not a request for competitive quotes, and no solicitation document is available. However, any responsible source believing they can fully meet the requirements may submit a quote. Submissions must provide clear and convincing evidence of capability. Responses will be evaluated, but the government retains sole discretion on whether to compete the proposed procurement based on responses received.
Additional Notes
All components, services, and parts for the Synergy System are exclusively available through QAS due to their authorized dealer status with Aircuity, Phoenix Controls, and Strobic Air Technologies. Responses must be emailed to Jeannie Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. Telephone requests will not be accepted.