J041--WASHINGTON DC VAMC MINISPLIT H & K WING DUCTLESS REPLACEMENT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought to identify qualified firms for the replacement of mini-split HVAC systems in the H & K Wings of the Washington DC VA Medical Center. This effort aims to ensure proper temperature and humidity for medication storage and staff comfort. Responses are due January 23, 2026, at 3:00 PM ET.
Scope of Work
This project involves furnishing and installing two Mitsubishi ductless split HVAC systems in medication rooms. Key tasks include:
- Site Assessment: Pre-installation visit to verify electrical and structural suitability.
- Equipment: Provide and install two Mitsubishi ductless split HVAC systems (one per room) with cooling/heating capabilities, minimum SEER rating, indoor ceiling-mounted air handler, outdoor roof-mounted condenser, interface thermostat control with the building management system, and appropriate BTU rating.
- Installation: Mounting units, running refrigerant lines, electrical wiring, condensate drain lines, sealing wall penetrations, and restoring finishes, all in compliance with local building codes, NFPA, and VA standards.
- Electrical Work: Providing dedicated circuits, installing disconnects/breakers, and coordinating with facility electrical staff.
- Testing & Commissioning: Start-up, system testing, verification of operation, and training for facility staff.
- Documentation: Submission of equipment manuals, warranty information, maintenance guidelines, and as-built drawings.
Period & Place of Performance
- Project Start Date: February 20, 2026
- Completion Deadline: February 19, 2027
- Work Hours: Monday to Friday, 8:00 AM – 4:30 PM
- Location: Community Living Centers Wing H and K Ward – Washington DC Department of Veterans Affairs Medical Center, Washington, DC.
Contractor Requirements
Respondents should be licensed HVAC contractors with experience in healthcare facilities. Contractors must comply with infection control protocols, provide background checks for personnel, use appropriate PPE, and adhere to VA infection control standards (including containment barriers and HEPA filtration if required).
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified
- NAICS Code: 561210 (Facilities Support Services)
- Product Service Code (PSC): J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment)
- Response Due: January 23, 2026, 3:00 PM ET
- Published: January 20, 2026
Evaluation
This is a Sources Sought notice, not a solicitation for offers. Responses will be used for market research to determine potential sources capable of performing the work and to inform future acquisition strategies.
Additional Notes
This notice is for planning purposes only and does not constitute a commitment by the Government to issue a solicitation or award a contract.