J042--Fire and Electric Doors PM and Repairs

Amendment / Modification

This amendment (0002) to solicitation 36C26126Q0302 makes the following changes:

• Extended Offer Due Date: The deadline for receipt of offers has been extended from March 6, 2026, 12:00 PM PST to March 12, 2026, 1:00 PM PST.

• Upcoming Amendment: A subsequent amendment (Amendment 0003) will be issued shortly. This future amendment will include consolidated responses to vendor Requests for Information (RFIs), updates to the Price/Cost Schedule, and a revised Statement of Work (SOW) specifically modifying the door inventory.

• The Offer Due Date is modified.

• The Statement of Work (SOW) will be revised in a future amendment.

Offerors are advised to wait for the release of Amendment 0003 before finalizing their pricing and technical volumes. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment.

Amendment / Modification

This amendment (0001) to solicitation 36C26126Q0302 makes the following changes:

• Site Visit Rescheduled: The organized site visit has been rescheduled to February 10, 2026, and February 11, 2026. Specific times and locations for each day are provided.
• Site Access Procedures Updated: Contractors attending the site visit must bring a valid Government-issued ID (Real ID or Driver’s License) for security vetting and base access.
• RSVP Deadline: Interested parties must RSVP for the site visit by 12:00 PM PST on Thursday, February 5, 2026, to the listed points of contact.
• Questions Deadline Extended: The deadline for submitting technical questions is extended from February 21, 2026, to February 24, 2026, at 12:00 PM PST.
• Offer Due Date Extended: The deadline for receipt of offers (Proposal Due Date) is extended from February 28, 2026, to March 6, 2026, at 12:00 PM PST.

• Site visit dates, times, and locations.

• Security/access requirements for site visits.

• Deadlines for RSVP, technical questions, and offer submission.

• The Proposal Due Date has been extended to March 6, 2026, at 12:00 PM PST.

• Offerors are reminded to acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a fire door inventory for various facilities within the VA system. It lists specific doors, their locations, ratings, type (single/double), and material.

• Facility Locations: Mather (Bldg. 700, Bldg. 726), Stockton (Bldg. 910), Martinez (Bldg. 19, Bldg. 20), Mare Island, and McLellan.
• Door Details: Includes floor, door rating (e.g., 20 Min., 45 Min., 90 Min., 3 Hr.), single or double swing, and material (Wood, Metal, HM).
• Specific Rooms/Areas: Identifies locations such as corridors, stairwells, electrical rooms, IT rooms, offices, waiting rooms, and specialized areas like clean/soiled utility rooms.

This inventory provides detailed information about the existing fire doors within the specified VA facilities. Bidders may need to use this data to understand the scope of work related to fire door maintenance, replacement, or compliance requirements for any potential contract involving these buildings. It helps in assessing the types and quantities of doors that may require attention.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing an inventory of automatic and power-operated doors across various buildings and locations, likely for maintenance, replacement, or upgrade purposes.

• Building/Location: Identifies the specific building (e.g., VANCHCS, McClellan VA Clinic, Mare Island CBOC, Fairfield VA, Martinez VA, Stockton VA) and general location within the facility.
• Door Configuration: Details whether the door is swinging (single, dual, RH, LH) or sliding (single, dual, left, right).
• Make & Model: Specifies the manufacturer (e.g., Horton, Stanley, Dorma, Besam Assa Abloy, Dor-o-matic, LCN, Entrematic, PHI, AAADM, Gildoore, PEMCO) and model of the door operator or sliding mechanism.
• Asset/Serial Number: Provides unique identifiers for the door or its components.
• Description: Includes critical details such as the door's function (e.g., entrance, restroom, specific room access), type of activation (e.g., handicap push buttons, motion sensor, proximity sensor, keyed switch), specific features (e.g., magnetic lock, sensors intentionally blocked), and version information for the operator or controller.

This inventory provides potential bidders with a detailed understanding of the existing door systems across multiple VA facilities. It outlines the types, manufacturers, models, and specific features of current automatic and power-operated doors. This information is crucial for bidders to assess the scope of work, identify potential challenges, and prepare accurate proposals for any related maintenance, repair, replacement, or upgrade opportunities. Understanding the existing infrastructure is key to developing a compliant and cost-effective solution.

Solicitation / RFP / RFQ

This is a firm-fixed-price Request for Quote (RFQ) for the inspection, preventive maintenance, repair, and emergency service of all automatic and fire-rated pedestrian doors at various VA Northern California Health Care System (VANCHCS) locations. The acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Inspection, preventive maintenance, repair, and emergency service for automatic and fire-rated pedestrian doors.

• Services must comply with ANSI/BHMA A156.10, A156.19, NFPA 80, NFPA 101, California Building Code (CBC), California Fire Code (CFC), and VA Fire Protection Design Manual.

• AAADM certified technicians are required.

• Annual inspection and testing of fire-rated doors per NFPA 80.

• Quarterly preventive maintenance for automatic sliding doors.

• Annual preventive maintenance for door systems with automatic openers.

• Emergency service response time not exceeding six (6) hours.

• Repairs requiring parts must be completed within 48 hours, subject to availability.

• Detailed service reports required within 14 calendar days of service or at the time of invoicing.

• Training on electric doors for local staff.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: March 1, 2026, through February 28, 2027.

• Wage Determination: WD 2015-5623 Revision 28 applies.

• Quotes must be submitted electronically via email to edwin.rivera@va.gov by February 28, 2026, 12:00 PM PST.

• Questions must be submitted in writing to edwin.rivera@va.gov by February 21, 2026, 12:00 PM PST.

• Proposals will be evaluated based on Technical Capability (Technical Approach, Management Plan/Key Personnel), Past Performance, and Price.

• Technical Capability and Past Performance are significantly more important than Price.

• The acquisition is conducted using Comparative Evaluation (FAR 13.106-2(b)(3)).

• 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be listed in the SBA Veteran Small Business Certification (VetCert) database at the time of quote submission and award.

• Joint Ventures must meet 13 CFR 128.402 requirements, with the managing partner certified in VetCert.

• VAAR 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction, must be completed, signed, and submitted with the quote.

• A site visit is scheduled for February 5-6, 2026. Attendance is strongly encouraged.

• Offerors must separate quotes into three volumes: Technical Capability, Past Performance, and Price/Administrative.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD) under the Service Contract Act (SCA). It specifies the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas. This particular determination, WD 2015-5623, applies to the California Counties of Alameda and Contra Costa.

It lists numerous occupations, categorized by general fields (e.g., Administrative Support, Health Occupations, Information Technology, Mechanics), along with their corresponding minimum hourly wage rates and required fringe benefits. The document also details general fringe benefits applicable to all listed occupations, including Health & Welfare, and specific notes regarding Executive Orders (EO) 13706 (Paid Sick Leave) and 13658 (Minimum Wage).

Additionally, it outlines specific conditions for certain occupations, such as night pay and Sunday pay for Air Traffic Controllers and Weather Observers, hazardous pay differentials for ordnance/explosives work, and uniform allowance requirements. The document also explains the conformance process (Standard Form 1444) for classifying and determining wage rates for occupations not explicitly listed.

This document is crucial for potential bidders as it establishes the minimum labor costs for performing services under the Service Contract Act in the specified locations. Bidders must use these wage and fringe benefit rates when calculating their proposals to ensure compliance with federal labor laws. Understanding these requirements is essential for accurate cost estimation and bid competitiveness.