J043--Quarterly Compressor Maintenance for VA Palo Alto Health Car e System

Solicitation / RFP / RFQ

This document is a solicitation for Quarterly Compressor Maintenance services for the VA Palo Alto Health Care System. The government is procuring maintenance services for compressors.

• The primary service required is quarterly maintenance for compressors.

• The solicitation number is 36C26126Q0246.

• The Product Service Code (PSC) is J043.

• The North American Industry Classification System (NAICS) code is 811310.

• Not specified in the provided text.

• This opportunity is set aside for the Small Business Administration (SBA).

• The contracting office is Network Contracting Office (NCO) 21, located in ZIP code 95652.

• The Point of Contact is Tim Smith, Contract Specialist, at Timothy.smith9de3@va.gov or 916-923-4517.

Amendment / Modification

This amendment to the solicitation (36C26126Q0246) provides responses to vendor questions.

• The primary content of this amendment is the inclusion of a Question and Answer section.

• All other terms and conditions of the original solicitation remain unchanged.

• The purpose of this amendment is to provide clarifications, not to alter deadlines or core requirements.

• Compressor Identification: While model numbers are not explicitly listed, serial numbers and brands are provided and can be used to identify specific air compressors. Livermore PAD (Bldg 62) details begin on page 21 of the solicitation.

• Scope of Piping: Piping is considered an integral component of the air compressor system.

• Filter Dryers: Filter dryers are also considered an integral component of the air compressor system and are included in the contract.

• Completeness of List: All compressors are confirmed to be listed in the solicitation.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations" issued under the Service Contract Act (SCA) by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. Bidders must use this information to ensure they are meeting federal labor requirements for covered employees.

• Geographic Area: California Counties of San Francisco and San Mateo.
• Occupational Listings: A comprehensive list of job titles with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including health and welfare, vacation, and paid holidays.
• Special Notes: Includes specific instructions for the "Janitor" occupation (requiring reference to another wage determination for San Francisco County) and exclusions for certain "Computer Employees" who may qualify as exempt professionals.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining additional requirements for contractors.
• Conformance Process: Details the procedure for establishing wage rates for occupations not listed in the determination.

This document is critical for bidders to accurately calculate labor costs for their proposals. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract. Failure to comply can lead to penalties. Bidders must ensure their proposed labor rates meet or exceed these minimums for all applicable occupations within the specified geographic area.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5641, Revision No. 29) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in Santa Clara County, California.

• Lists numerous occupational codes and titles with corresponding minimum hourly wage rates.
• Specifies fringe benefits required for all listed occupations, including Health & Welfare rates.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements.
• Outlines conditions for hazardous pay differentials (8% and 4%).
• Details requirements for uniform allowances and their reimbursement.
• Describes the conformance process for unlisted classifications.

This document is crucial for bidders as it defines the minimum labor costs (wages and benefits) that must be factored into their proposals for any contract awarded under this wage determination. Bidders must ensure their proposed wages meet or exceed these minimums to be compliant. It also highlights specific requirements related to paid sick leave, hazardous duty pay, and uniform allowances that may impact overall labor costs and operational planning.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act (SCA) in California Counties of Alameda and Contra Costa.

• Lists numerous occupations with corresponding "OCCUPATION CODE", "TITLE", and "RATE".
• Specifies "Fringe Benefits Required" which follow the occupational listing.
• Includes notes on Executive Orders (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), detailing their applicability and requirements.
• Outlines provisions for "VACATION" and "HOLIDAYS".
• Provides a "Conformance Process" for contractors to request wage rates for occupations not explicitly listed.

This document is critical for bidders to understand the minimum labor costs associated with performing the contract. It dictates the baseline wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) developed by the Government. Its purpose is to establish procedures for assessing whether a contractor's performance meets the standards outlined in the contract. It details how the Government will conduct inspections and surveillance of the contractor's performance.

• Purpose: To determine if contractor performance meets contract standards.
• Authority: Issued under Part 46 of the Federal Acquisition Regulation (FAR) and Inspection of Services clauses.
• Roles and Responsibilities: Outlines the Government personnel responsible for overseeing QASP activities (Program/Project Manager, Contracting Officer's Representative, Other Designee).
• Performance Objectives, Standards, and Surveillance Methods: Details specific performance objectives (e.g., timely delivery of air compressor maintenance, quality service, effective work management, safety, compliance with regulations), the corresponding performance standards/acceptable quality levels (AQLs), and the methods the Government will use for surveillance (e.g., spot checking, inspections, direct observation, review of reports).

This QASP provides insight into how the Government will monitor and evaluate performance for services related to air compressor maintenance. Bidders can use this information to understand the specific performance expectations, quality standards, and surveillance methods that will be applied if they are awarded the contract. This helps in developing a robust Quality Control Plan and understanding the Government's oversight approach.

Solicitation / RFP / RFQ

This solicitation is for quarterly compressor maintenance services for the VA Palo Alto Health Care System (VAPAHCS). The services are required at three locations: Palo Alto Division (PAD), Menlo Park Division (MPD), and Livermore Division (LVD).

• Quarterly inspection, maintenance, testing, and repair of hospital compressor systems (Medical, Dental, Lab, and Control Air & Vacuum systems).

• Services must adhere to manufacturer specifications and industry standards.

• Contractor must provide management, supervision, labor, parts, materials, tools, and transportation.

• Specific tasks include inspecting and confirming system details, recording compressor hours, replacing oil and filters, changing regulators and air filters, inspecting/changing drive belts, inspecting/testing/replacing pressure regulators and gauges, inspecting/testing/repairing control panels and devices, and regreasing components.

• One year warranty on all components and equipment from date of installation.

• Contractor must maintain an inventory of equipment.

• Unscheduled maintenance and repair services are also included, with additional funding provided.

• Contract Type: Firm-Fixed-Price.

• Base Period of Performance: February 1, 2026, to January 31, 2027.

• Option Periods: Four 1-year option periods are available.

• Estimated Value: Not explicitly stated, but NAICS code 811310 has a size standard of $12.5 Million.

• Offer Due Date: January 16, 2026, at 15:00 PST.

• Submission Method: Electronic submission via email to Timothy.smith9de3@va.gov. Email size limited to 5 MB.

• Questions Deadline: January 9, 2026, at 1:00 PM PST, to be emailed to Timothy.smith9de3@va.gov.

• Evaluation Factors: Comparative evaluation based on Technical Submission, Past Performance, SDVOSB/VOSB Status, and Price.

• Quotes must be submitted as separate PDF volumes: Technical Submission, Past Performance, SDVOSB/VOSB Status, and Price.

• Site visits are scheduled for January 5, 2026 (Palo Alto/Menlo Park) and January 6, 2026 (Livermore).

• This acquisition is set aside for Small Business.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance).

• Size Standard: $12.5 Million.

• Offerors must be registered in the System for Award Management (SAM).

• Failure to follow submission instructions may result in an unfavorable evaluation or exclusion from competition.

• Site visit information is detailed in the document.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a Request for Quote (RFQ) regarding Quarterly Compressor Maintenance for the VA Palo Alto Health Care System. The government has an immediate need for these services.

The core requirement is for quarterly compressor maintenance services. Specific details regarding the scope of work, technical specifications, and deliverables will be provided in the full solicitation document.

Not specified in this notice. The full solicitation will contain details on contract type and period of performance.

• The solicitation (RFQ 36C26126Q0246) will be posted to SAM.GOV on or about December 22, 2025.
• Quotes are tentatively due on Friday, January 16, 2026, at 15:00 Pacific Time, Los Angeles, USA. The exact time and date will be confirmed in the solicitation.
• Instructions for submitting questions and quotes will be detailed in the solicitation.

This procurement is set aside for the Small Business Administration (SBA).

• The relevant NAICS code is 811310.
• The Product/Service Code is J043.
• The Contracting Office is Network Contracting Office (NCO) 21, located in ZIP code 95652.
• The Point of Contact for questions is Tim Smith, Contract Specialist, at Timothy.smith9de3@va.gov or 916-923-4517. Questions should be submitted via email.