J043--UTILITY AIR COMPPRESSOR Replacement and Installation -w/wd POP 3/30/2026 - 9/30/2026

Amendment / Modification

This document is an amendment to solicitation 36C26226Q0351. It provides answers to vendor questions regarding the Utility Air Compressor Replacement and Installation.

Key clarifications include:

• A gas-operated forklift can be used for air compressor installation.
• The compressor will be located indoors.
• The existing setup includes a separate refrigerant-style dryer and a reservoir tank, and an oil-free system with a filter and oil-water separator for condensate.
• There is no current incumbent on this contract, and no prior award history for this specific item.
• Alternative compressor brands like Atlas Copco are acceptable if they are equivalent and compatible with a Rogers KNW Series Oil-Free Air Compressor (Kobelco).
• Specific details for the Kobelco Rotary Screw air compressor (KNW series Oil-free Model KNW 0-B/L 50 HP S.N. 05J0113) were provided, including voltage (480v).
• A dryer is not required.

This amendment clarifies requirements and specifications related to the Utility Air Compressor Replacement and Installation.

Vendors should incorporate these clarifications into their proposals. No changes to deadlines or submission requirements are explicitly stated in this amendment.

Solicitation / RFP / RFQ

This solicitation is for the replacement of the Utility Air Compressor at the VA San Diego Healthcare System. The existing unit is non-operational due to motor and compressor failure, and replacement is deemed more cost-effective than repair. The new compressor is required to ensure the facility's utility system meets all medical and support function requirements.

• Replacement of the existing Kobelco Utility Air Compressor with a new unit.

• Delivery, installation, and insulation of the new compressor.

• Start-up, warranty commissioning, and operational testing.

• Provision of all necessary parts and labor.

• Compliance with all applicable Federal, State, and VA safety regulations, including OSHA standards and specific requirements for working in asbestos-containing areas (requiring asbestos certification and fit test).

• Contractor must obtain all necessary licenses for mechanical and electrical work in California.

• Contractor personnel must wear identification badges and comply with VA policies on weapons, parking, and smoking.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year: 03/30/2026 – 3/29/2027.

• Offers are due by February 25, 2026, at 14:00 MST.

• Offers must be submitted via email to jessica.brooks3@va.gov in PDF format.

• All questions are due by February 18, 2026, at 14:00 MST.

• Evaluation will be based on Technical Approach, Experience, Price, Past Performance, and Required Documents. Lowest Price Technically Acceptable (LPTA) will not be used.

• Required documents include verification of VA Form 10091 and W-9 submission, FMS Vendor File Update Form, SAM registration, and signed VAAR 852.219-75 and -76 certifications.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VAAR 852.219-73 and FAR 52.219-27.

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Compliance with Limitations on Subcontracting (LOS) requirements for services (50% to non-SDVOSBs) is mandatory (VAAR 852.219-75).

• The NAICS code is 333912 (Air and Gas Compressor Manufacturing) with a size standard of 1000 employees.

• Payment requests must be submitted electronically via the Tungsten Network.

• FAR clauses 52.212-4 and 52.212-5 are incorporated by reference, along with various VAAR clauses.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about potential vendors. It is required for vendors to be entered into the system or to conduct business with the Federal Government.

• Requester and Service Information: Fields for the requesting entity and the service being procured.
• Vendor Identification: Name, Tax Identification Number (TIN) or Social Security Number (SSN), and contact information (address, phone, fax, email).
• Contract Information: Details on existing contracts, payment terms, FOB, and prompt payment discounts.
• 1099 Indicator: Specifies if the vendor is subject to 1099 reporting.
• Business Type (FPDS): Categorization of the business size (Small, Large, Outside VA, Other Entities).
• Socioeconomic Group: Checkboxes for various classifications such as Small Disadvantaged Business, Veteran-Owned Small Business, Woman-Owned Small Business, Hubzone Small Business, etc.
• Purchase Card Acceptance: Indicates if the vendor accepts government purchase cards.
• DUN and Bradstreet Number: Required for vendors who do not have one, with a link to register.
• Central Contractor Registration (CCR): Confirmation of CCR registration, with a link to register if not already done.
• Mandatory Registration Sites: Links to the EPLS and Exclusions websites for final checks.

This form is critical for any vendor wishing to do business with the government. Bidders must accurately complete all mandatory fields to ensure their information is processed correctly and to be eligible for contract awards. Failure to provide complete and accurate information, or to be registered in the required systems (CCR, DUNS), could result in administrative action and prevent participation in opportunities.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, "Request for Taxpayer Identification Number and Certification." It is used by individuals and entities to provide their correct Taxpayer Identification Number (TIN) to a requester who is required to file an information return with the IRS. This form is used to report amounts paid to the individual or entity.

• Part I: Taxpayer Identification Number (TIN): Requires the entry of a Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), or Employer Identification Number (EIN).
• Part II: Certification: Requires the individual or entity to certify that the TIN provided is correct, that they are not subject to backup withholding, that they are a U.S. citizen or other U.S. person, and that any FATCA code entered is correct.
• Lines 1-7: Collects name, business name (if applicable), address, city, state, ZIP code, and optional account numbers.
• Line 3a: Asks for the federal tax classification of the entity/individual.
• Line 3b: For partnerships, trusts, or estates with foreign partners/owners/beneficiaries.
• Line 4: For exemptions from backup withholding or FATCA reporting.

Bidders may be required to complete and submit this Form W-9 to the government agency or prime contractor if they are selected for an award or to be a subcontractor. It is essential for providing the correct tax identification information to ensure proper payment and compliance with IRS regulations. Failure to provide a correct TIN can lead to backup withholding on payments.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the Vendor File Request Form used by the Department of Veterans Affairs (VA) to gather essential payment data from vendors. It is used to establish or update vendor records for processing electronic payments, in accordance with Title 31 of the Code of Federal Regulation Part 208.

• Request Type: Vendors must select either 'NEW VENDOR' or 'UPDATE EXISTING VENDOR'.
• VA Facility Information: For station use only.
• Payee/Vendor Information: Includes fields for SAM.gov registration status, Unique Entity Identifier (UEI), EFT Indicator, SSN/TIN, NPI (for medical providers), Small Business status, Payee/Vendor Name, Doing Business As (DBA), email, phone number, current address, and previous address (if applicable).
• Miscellaneous Actions: Options include 'Assignment of Claims' (requires specific documentation) and 'LGY Account #' for Loan Guaranty.
• EFT/ACH Information: Requires current bank name, 9-digit routing number, account number, and account type (Checking/Savings) for electronic payments.
• Authorized Representative: Section for the vendor's designated representative to provide their name, title, and signature, certifying the accuracy of the information.

Vendors seeking to do business with the VA must complete this form to be registered in the VA's financial system for payment processing. New vendors must register, and existing vendors may need to update their information. Accurate completion, ensuring consistency with SAM.gov data, is crucial to avoid payment delays. The form outlines the specific data required for vendor setup and payment, including banking details and identification numbers.

Solicitation / RFP / RFQ

This solicitation is for the replacement and installation of a Utility Air Compressor at the VA San Diego Healthcare System. The project is located in San Diego, CA, with a Place of Performance zip code of 92161.

• Replacement and installation of a Utility Air Compressor.

• Period of Performance (POP): March 30, 2026, to September 30, 2026.

• Response Date/Time/Zone: February 25, 2026, 14:00 Mountain Time, Denver, USA.

• The contracting office is NCO 22, located at 4135 S. Power Road, Mesa AZ 85212.

• This opportunity is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Solicitation Number: 36C26226Q0351

• Product Service Code (PSC): J043

• North American Industry Classification System (NAICS) Code: 333912

• Contact Specialist: Jessica Brooks (jessica.brooks3@va.gov, 480-466-7940)

• The contracting office's zip code is 85212.