J043--UTILITY AIR COMPPRESSOR Replacement and Installation -w/wd POP 3/30/2026 - 9/30/2026

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, Request for Taxpayer Identification Number and Certification. It is used by U.S. persons (including resident aliens) to provide their correct Taxpayer Identification Number (TIN) to entities or individuals who are required to file information returns with the IRS regarding payments made to them. This form is typically provided to a "requester" (e.g., a government agency or contractor) who will use the TIN to report payments made to the vendor.

• Part I: Taxpayer Identification Number (TIN): Requires the individual's or entity's name and TIN (Social Security Number, Employer Identification Number, or Individual Taxpayer Identification Number).
• Part II: Certification: The individual or entity certifies that the TIN provided is correct, that they are not subject to backup withholding (or are exempt), and that they are a U.S. citizen or other U.S. person.
• Lines 1-7: Collects identifying information such as name, business name, address, city, state, and ZIP code.
• Line 3a & 3b: Gathers information about the entity's federal tax classification and whether it has foreign partners or beneficiaries.
• Line 4: Allows for exemption codes if the entity is exempt from backup withholding or FATCA reporting.

Vendors responding to SAM.gov opportunities are often required to submit a completed Form W-9 to the contracting agency or prime contractor. This form is essential for the government or contractor to process payments and fulfill their tax reporting obligations. Failure to provide a correct and complete Form W-9 can lead to backup withholding of payments. Bidders should ensure they have their correct TIN readily available and understand the certification requirements.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about a vendor. It is likely used for registration or to update vendor records within a government system, such as the VA database.

• Requestor and Service Information: Fields for the requesting entity and the service being provided.
• Vendor Name and Address: Legal and "doing business as" names, physical and mailing addresses.
• Tax Identification: TIN or SSN is mandatory.
• Contact Information: Point of contact details, phone, and fax numbers.
• Existing Contracts: Information on current government contracts, including contract number, beginning and expiration dates, FOB, and prompt payment discount.
• 1099 Vendor Indicator: To determine tax reporting requirements.
• Business Type (FPDS): Classification as Small, Large, Outside VA, or Other Entities.
• Socioeconomic Group: Checkboxes for various categories including Small Disadvantaged Business, Veteran-Owned Small/Large Business, Woman-Owned Small/Large Business, Javits-Wagner-O'Day, Hubzone Small Business, Historically Black College & University/Minority Institute, and Veteran-Service Disabled.
• Purchase Card Acceptance: Whether the vendor accepts government purchase cards.
• DUN and Bradstreet Number: Mandatory field, with instructions to register at dnb.com if not already obtained.
• Central Contractor Registration (CCR): Confirmation of CCR registration, with instructions to register at ccr.gov if not.
• Mandatory Checks: References to epls.arnet.gov and exclusions.oig.hhs.gov for final checks on vendor status.

Vendors must complete this form accurately to be considered for opportunities or to maintain their vendor status. It collects critical information for vendor eligibility, classification, and compliance with federal requirements. Failure to complete mandatory fields or ensure proper registration can lead to administrative action or prevent participation.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the Vendor File Request Form used by the VA Financial Services Center (FSC) to gather essential payment data from vendors. It is used to establish or update vendor records for processing electronic payments in accordance with federal regulations.

• Request Type: New Vendor registration or update of an existing vendor.
• VA Facility Information: Details about the VA station submitting the form.
• Payee/Vendor Information: Includes vendor registration status in SAM.gov, Unique Entity Identifier (UEI), EFT Indicator, Taxpayer Identification Number (TIN) or Social Security Number (SSN), National Provider Identifier (NPI) if applicable, and business name (including DBA).
• EFT/ACH Information: Current bank name, routing number, and account number for electronic payments.
• Authorized Representative: Information and signature of the individual authorized to represent the vendor.

Vendors seeking to do business with the VA or receive payments must complete and submit this form. It is crucial for establishing or updating their payment information in the VA's financial system. Failure to provide accurate and matching information (especially with SAM.gov) may delay or prevent payments. New vendors must be registered in SAM.gov and provide their UEI. Existing vendors with banking changes must update them in SAM.gov.

Solicitation / RFP / RFQ

This solicitation is for the replacement of the Utility Air Compressor at the VA San Diego Healthcare System. The existing unit is non-operational due to motor and compressor seizure, and replacement is deemed more cost-effective than repair. The new compressor is necessary to maintain essential medical and support functions.

• Replacement of the existing Kobelco Utility Air Compressor with a new unit.

• Delivery, installation, and insulation of the new compressor.

• Start-up, operational testing, and commissioning.

• Provision of all necessary parts, labor, and warranty.

• Compliance with all applicable Federal, State, and VA safety regulations, including specific requirements for working in asbestos-containing areas (requiring asbestos certification and fit test).

• Contractor personnel must wear identification badges and comply with VA policies on weapons, parking, and smoking.

• Contract Type: Firm Fixed Price

• Period of Performance: Base Year: 03/30/2026 – 03/29/2027

• Place of Performance: VA San Diego Healthcare System, San Diego, CA 92161

• Offers are due by March 16, 2026, at 16:00 MST.

• All questions must be submitted by March 10, 2026, at 14:00 MST.

• Offers must be submitted via email to jessica.brooks3@va.gov in PDF format.

• Evaluation Factors: Technical Approach, Experience, Price, Past Performance, and Required Documents.

• Lowest Price Technically Acceptable (LPTA) will not be used.

• Required documents include verification of VA Form 10091 and W-9 submission to the VA Financial Service Center, FMS Vendor File Update Form, SAM registration, and VAAR 852.219-75 and -76 certifications.

• NAICS Code: 333912 - Air and Gas Compressor Manufacturing

• Size Standard: 121000 Employees

• The acquisition is unrestricted.

• Offerors must obtain necessary licenses for mechanical and electrical work in California.

• Invoices must be submitted monthly in arrears electronically via the Tungsten-Network System.

Solicitation / RFP / RFQ

This solicitation is for the replacement and installation of a utility air compressor at the VA San Diego Healthcare System. The project is scheduled to take place between March 30, 2026, and September 30, 2026.

• Replacement and installation of a utility air compressor.

• Period of Performance: March 30, 2026 - September 30, 2026.

• Response Date/Time/Zone: March 13, 2026, 16:00 Mountain Time, Denver, USA.

• This opportunity is set aside for the Small Business Administration (SBA).

• Product Service Code: J043

• NAICS Code: 333912

• Contracting Office ZIP Code: 85212

• Place of Performance: VA San Diego Healthcare System, 3350 La Jolla Village Drive, San Diego CA 92161, USA.

• Contact: Jessica Brooks, Contract Specialist, jessica.brooks3@va.gov, 480-466-7940.