J044--Sources Sought | Replace A307 Bolts
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought market research effort to identify qualified contractors for replacing non-compliant ASTM A307 bolted fastener connections in steam and hot water systems at the Joseph Maxwell Cleland Atlanta VA Medical Center in Decatur, GA. This initiative aims to replace existing bolts with compliant ASTM A193 Grade B7 studs and ASTM A194 Grade 2H heavy hex nuts. Responses are due by April 21, 2026, at 2:00 PM Eastern.
Purpose & Scope of Work
This Sources Sought notice seeks to identify potential sources capable of performing a service contract to remove and replace approximately 752 bolt sets (5,216 individual bolts) across Buildings A, B, and C. The work specifically targets high pressure steam (HPS), medium pressure steam (MPS) PRV stations, condensate return, hot water supply (HHW-S) and return (HHW-R), domestic hot water (DHW), and boiler feedwater pumps, with pipe sizes ranging from 1 inch to 12 inches.
The scope includes comprehensive tasks such as insulation removal and restoration, cleaning of surfaces, minor thread chasing, application of anti-seize compound, torque verification, photo documentation, quality control, and site cleanup. All work must strictly comply with applicable codes including ASME PCC-1, PCC-2, B16.5, B31.1, ASTM standards, OSHA, and VHA directives. The contractor must utilize the single-stud sequential replacement (hot bolting) method per ASME PCC-2, Article 3.11.
Contract Details & Requirements
This is a Sources Sought notice for market research purposes only and is not a solicitation. The government is gathering information on potential sources under NAICS Code 238220 (Plumbing, Heating, and Air Conditioning Contractors) with a size standard of $19 million. No set-aside is specified at this market research stage.
The successful contractor will be required to provide certified mill test reports (MTRs) for all fastener material, adhere to specific torque values, and maintain a bolt replacement log, pre- and post-replacement photographs, and weekly progress reports. A final closeout package including all documentation is required.
Contractor personnel must possess PIV credentials, and the contractor must submit a site-specific safety plan and ICRA assessment. Required experience includes a minimum of 5 years with industrial steam/hot water systems, 3 years in healthcare facilities, and 2 similar completed projects. Lead technicians must have pipefitter/steamfitter certification, and the on-site supervisor must have ASME PCC-1 training. A 1-year warranty on all work is required.
Submission Requirements & Details
Interested vendors are requested to submit:
- A Statement of Capability (up to 5 pages) demonstrating supervision, facilities, labor, and experience, including evidence of past performance with the VA, other government agencies, or private facilities.
- Business Size and Socio-economic Status, including large/small business designation, 8(a) certification, Hub-zone status, woman-owned/operated status, SDVOSB/VOSB certification, and SAM UEI number.
Responses are due by 2:00 PM Eastern on April 21, 2026. Submissions should be emailed to David Parente at david.parente@va.gov with the subject line "36C24726Q0459". David Parente can also be reached at 843-252-6747.
Important Notes
This notice is for market research only and does not constitute a solicitation. Responses will not be considered as proposals for a future solicitation, and the government will not reimburse costs incurred in responding. This notice does not commit the government to issuing a solicitation or awarding a contract.