J045--Annual Fuel Tank Maintenance and Testing Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contract Office 8, is soliciting proposals for Annual Fuel Tank Maintenance and Testing Services for both Underground Storage Tanks (UST) and Aboveground Storage Tanks (AST) at the Gainesville and Lake City VAMC locations. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due by April 30, 2026, at 4:00 PM EST.
Scope of Work
This contract requires comprehensive annual maintenance, cleaning, testing, and regulatory compliance services for fuel tanks. Key services include:
- Fuel polishing, inspection, and testing.
- Fuel treatment (biocide/algaecide and stabilizer).
- Spill bucket testing, containment sump testing, and secondary containment integrity testing for UST systems.
- Cathodic protection testing for Gainesville USTs.
- Automatic Tank Gauge (ATG) inspection and testing.
- Waste handling and disposal in compliance with environmental regulations.
Clarification from Amendment: All required inspections and testing, including containment sump, spill bucket, secondary containment, and cathodic protection, must be performed annually, irrespective of minimum regulatory frequencies. A detailed tank inventory for both VAMC locations has been provided for pricing purposes. Offerors must submit proposals addressing the entire scope of work; partial proposals will not be accepted, though subcontracting or teaming is permitted.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP).
- Period of Performance: A one-year base period with four (4) one-year option periods, totaling a potential five-year contract.
- Set-Aside: This acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offerors must be registered and verified in the SBA and SAM.gov.
Submission & Evaluation
- Proposal Due Date: April 30, 2026, at 4:00 PM EST.
- Submission Method: Offers must be submitted via email to John.Shultzaberger@va.gov.
- Evaluation Criteria: Award will be made to the responsible Offeror whose proposal represents the best value to the Government. Evaluation will consider Technical Capability, Past Performance, and Price, with Technical Capability and Past Performance being more important than Price.
- Contact: John H. Shultzaberger, Contracting Officer, John.Shultzaberger@va.gov, 352-214-5135.
Additional Notes
An amendment was issued to provide a detailed tank inventory, clarify annual inspection and testing frequency requirements, and respond to vendor questions. Offerors should base pricing on annual performance of all required services.