J045--Backflow Device Annual Inspections

Form / Attachment / Pricing Sheet

This document appears to be an inventory or inspection log of backflow prevention devices (RPZ and DCVA) across various buildings and locations. It details the make, model, serial number, size, device type, and date of inspection for each unit.

• Building # and Location: Identifies the specific area where the device is installed.
• Make and Model: Specifies the manufacturer and model of the backflow device.
• Serial #: Unique identifier for each device.
• Size: The diameter of the device (e.g., 1", 2", 4").
• Device Type: Categorizes the device as RPZ (Reduced Pressure Zone) or DCVA (Double Check Valve Assembly).
• Date Inspected: The date the device was last inspected.

This document is relevant to bidders as it provides a detailed inventory of existing backflow prevention devices. This information is crucial for understanding the current state of the plumbing infrastructure, potential maintenance or replacement needs, and the scope of any future work related to these devices. Bidders can use this data to assess the scale of the inventory, identify specific device types and locations, and potentially estimate the effort required for any related services or procurements.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (Deviation)". It serves as a mandatory certification for offerors to acknowledge and agree to comply with the subcontracting limitations specified in the solicitation and resultant contract.

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms that are not certified Small, Disadvantaged, Veteran-Owned, or Service-Disabled Veteran-Owned Small Businesses (SDVOSB/VOSB) listed in the SBA certification database. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contracts: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Consequences for Non-Compliance: Details potential penalties for SDVOSB/VOSB awarded contracts that do not act in good faith, including referral to VA Suspension and Debarment Committee, fines, and prosecution.
• Offeror Cooperation: Offerors must provide documents or records to VA upon request to demonstrate compliance. Failure to do so may result in remedial action.
• Certification Requirement: The formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible for award.

This document is critical for bidders to understand the subcontracting limitations applicable to the opportunity. Failure to complete and submit this certification will result in the offer being deemed ineligible for award. Bidders must carefully review the specific limitations based on the contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed subcontracting plan adheres to these requirements.

Solicitation / RFP / RFQ

This document, "ATTACHMENT 3: 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES," is an addendum to the solicitation, detailing the basis for award and the factors used to evaluate quotations. The government will issue a purchase order to the responsible quoter whose quotation is most advantageous, considering price and other factors.

Not explicitly detailed in this attachment, but it outlines the evaluation criteria.

• Basis for Award: Most advantageous quotation considering price and other factors.
• Quotations may exceed minimum requirements, and the government reserves the right to select a quotation that provides additional benefit.
• Alternate quotations are not requested or accepted.

Quotations will be evaluated based on the following factors:

• Technical: Evaluation will assess the extent to which the quotation meets or exceeds government requirements as outlined in the solicitation and requested information.
• Past Performance: Assesses risks associated with a quoter's likelihood of success based on their record of past performance. This may include the contracting officer's knowledge, customer surveys, past performance questionnaires, and the Contractor Performance Assessment Reporting System (CPARS).
• Price: Evaluation will be based on the total of all line item prices.

Evaluation Approach: A comparative evaluation process will be used, comparing quotations to determine which provides the best benefit to the Government. The process is outlined in FAR 13.106-2 (b) (3).

Not specified in this document.

• This is Revision 02, with an Effective Date of 04/18/2025.
• The document references FAR 13.106-2 (b) (3) for the evaluation process.

Solicitation / RFP / RFQ

This document is an addendum to FAR 52.212-1, "Instructions to Offerors - Commercial Products and Commercial Services (SEP 2023)", tailored for Simplified Acquisition Procedures. It supersedes the current version of FAR 52.212-1 for this solicitation.

• Offerors must submit signed and dated quotes by the specified deadline.

• Quotes must include:

  • Solicitation number
  • Time specified for receipt of quotations
  • Quoter's name, address, and telephone number
  • Technical description of items quoted
  • Terms of any express warranty
  • Price and discount terms
  • "Remit to" address
  • Completed representations and certifications (FAR 52.212-3)
  • Acknowledgment of Quotation Amendments

• Quotes should state the extent of agreement with all terms and conditions.

• Quotes failing to furnish required information or rejecting terms may be excluded.

• Period for acceptance of quotes: 30 calendar days from the date specified for receipt, unless otherwise stated.

• Product samples may be required at or prior to the quote submission deadline.

• Quotes should be submitted to the office specified in the RFQ by the exact time specified.

• Multiple quotes presenting alternative terms or line items are encouraged and will be evaluated separately.

• Late submissions may not be considered.

• The Government may issue a purchase order to one or more quoters.

• The Government may reject any or all quotes.

• The Government may issue a purchase order for a quantity less than quoted.

• Past performance information will not be considered for simplified acquisition procurements.

• Information regarding NAICS code and small business size standard for this acquisition can be found elsewhere in the RFQ.

• Specific set-aside conditions are detailed, including those for small business, HUBZone, 8(a), service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small businesses.

• Availability of requirements documents can be found via the ASSIST website (https://assist.dla.mil) or from specific agency addresses if applicable.

• Offerors exceeding the micro-purchase threshold (or at or below if required by RFQ) must register in SAM and provide their Unique Entity Identifier (UEI) and EFT indicator.

• Unsuccessful quoters will not be notified.

Form / Attachment / Pricing Sheet

This document is a campus map for the Department of Veterans Affairs Medical Center in White River Junction, VT, dated September 2008. It serves to visually identify the location of various buildings and parking lots on the medical center's grounds.

• Main Buildings: Labeled with building numbers (e.g., BLDG 1, BLDG 31) and their primary functions (e.g., CLINICAL SERVICES, MAIN HOSPITAL).
• Parking Lots: Designated with lot numbers (e.g., LOT #1, LOT #4D) and their intended users (e.g., STAFF PARKING, PATIENT ONLY WITH HANDICAP ACCESS, CONTRACTOR ONLY).
• Roads and Drives: Clearly marked campus roads such as VETERANS DRIVE and PATRIOT DRIVE.
• Scale: The map is explicitly marked as "NOT TO SCALE."

This map is relevant for bidders needing to understand the physical layout of the VA Medical Center. It can assist in planning site visits, understanding logistical considerations for services or construction on campus, and identifying the proximity of different facilities or access points. It is particularly useful if the opportunity involves work on the medical center grounds or requires personnel to navigate the campus.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial services to provide annual backflow device inspection and repair at the White River Junction VA Medical Center. The procurement is being conducted in accordance with FAR subpart 12.6.

• Annual inspection and preventative maintenance (PM) of all existing backflow devices.

• Repair of backflow devices as needed.

• Replacement of backflow devices as needed.

• Services must comply with NFPA 25, IPC 2015, and Vermont Cross-Connections Regulations.

• Inspections and repairs must be performed by a certified backflow device technician/installer.

• Electronic logging of each device's inspection status (pass/fail), including device ID, location, and repair/replacement needs.

• Coordination with VA personnel and adherence to infection control measures are required.

• A list of devices and a campus map are provided.

• The contract will have a base period and four option periods (OY1-OY4).

• Period of Performance for inspections: within 4 months of contract award.

• Work Schedule: Normal hours are 7:30 AM - 4:30 PM, M-F, excluding federal holidays. After-hours and weekend work require coordination with the COR.

• Submission Deadline: Friday, February 20, 2026, by 5:00 PM EST.

• Submission Requirements: Firm Fixed Price Quote, completed Limitation of Subcontracting form, and a technical capability statement.

• Evaluation Factors: Technical, Past Performance, Price, and Certifications.

• Award will be made to the responsible quoter whose quotation is most advantageous to the Government, considering price and other factors.

• Questions Deadline: Friday, February 13, 2026, at 5:00 PM EST.

• Site Visit: Tuesday, February 17, 2026, at 12:30 PM EST.

• This solicitation is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 Million.

• Registration in the System for Award Management (SAM) is required.

• Offerors must include a statement regarding acceptance of terms and conditions or list exceptions.

• Attachments include: Device List, Campus Map, and relevant FAR provisions.