J045--BACKFLOW PREVENTERS PM AND ANNUAL TESTING NORTHPORT VA MEDICAL CENTER Base plus 4 Options
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research (Sources Sought) to identify qualified firms for Backflow Preventer Preventative Maintenance and Annual Testing at the Northport VA Medical Center in Northport, NY. This Request for Information (RFI) aims to assess the capabilities of various small business categories. Responses are due February 5, 2026.
Scope of Work
The requirement is for preventative maintenance and annual testing of backflow prevention devices for the VAMC's potable water supply and fire protection system. This includes approximately 45 Reduced Pressure Zone (RPZ) backflow prevention assemblies and one process backflow prevention device. Services must comply with New York State Cross Connection Control (CCC) Program, Suffolk County Department of Health Services (SCDHS) requirements, VHA Directive 1061, and The Joint Commission Environment of Care Standard EC.02.05.02. Work is anticipated to commence in calendar year 2026.
Contract Details
- Type: Sources Sought (Request for Information)
- Anticipated Contract Type: Firm-fixed-price, with a base period plus four option years.
- NAICS Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors ($19 Million small business size standard).
- Set-Aside: Market research is being conducted to determine potential set-asides for Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), 8(a), HUBZone, Women-Owned Small Businesses (WOSB), and other small businesses.
- Place of Performance: Northport VA Medical Center, Northport, NY.
Submission Requirements
Interested contractors must submit responses via email to julie.monaganbarnard@va.gov by February 5, 2026, 3:00 pm EST. Phone calls will not be accepted. Submissions must include:
- Company name, address, point of contact (phone and e-mail), and SAM UEI number.
- Type of business (e.g., SDVOSB, VOSB, HUBZone, 8(a), WOSB, Small Disadvantaged Business, or other Small Business).
- A Capability Statement detailing qualifications and ability to perform the described services.
- Subcontracting plans, if applicable (noting limitations per FAR 52.219-14 and VAAR 852.219-75/852.219-76).
- Contractors must be registered in SAM.gov. SDVOSB/VOSB vendors must be registered and certified in the SBA Small Business Search Database.
Additional Notes
This is a Request for Information for market research purposes only and is not a solicitation or request for proposals. The government is not obligated to award a contract. A site visit may be included in the official solicitation.