J045--Boiler Maintenance & Inspection for the Edward Hines VA Hospital in Chicago IL
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Great Lakes Acquisition Center (NCO 12), has issued a Sources Sought Notice for Boiler Maintenance & Inspection Services at the Edward Hines Jr. VA Hospital in Hines, IL, and the Joliet CBOC in Joliet, IL. This is for market research to identify qualified sources for industrial-level mechanical services on critical healthcare utility equipment. Responses are due March 18, 2026, at 12:00 p.m. Central.
Scope of Work
The requirement involves furnishing all labor, materials, equipment, and tools for calibrations, safety device testing, internal and external inspections, preventative maintenance, and repair of steam boilers. Services will be performed on-site for four 35,000 lb/hr water tube steam boilers at Hines VA Hospital and three Williams & Davis model 3050W-2004-01 boilers at Joliet CBOC. The boiler plants must remain operational at all times. All work must comply with the Statement of Work (SOW), Original Equipment Manufacturer (OEM) recommendations, local, state, and federal standards, VHA DIRECTIVE 1810, VA Policies & Procedures, and the latest Boiler Device Safety testing manual.
Contract & Timeline
- Type: Sources Sought Notice (for market research only; not an RFQ/RFP)
- Response Due: March 18, 2026, 12:00 p.m. Central
- Published: March 9, 2026
Eligibility / Set-Aside
This notice targets Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) contractors. Responding firms must adhere to the limitations on subcontracting, meaning for services, no more than 50% of the amount paid by the government can go to firms that are not VIP-listed SDVOSBs or VOSBs. A completed "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION" is required with submission.
Submission Requirements
Interested parties should submit a brief overview of their firm's capabilities, a statement of capability outlining relevant experience, and past performance on similar projects. Submissions must not exceed 10 pages, be in MS Word or Adobe PDF format, and include:
- Organization Name, Address, Point-of-Contact (name, title, address, phone, email)
- SAM UEI Number
- Business Size (annual revenues, employee size)
- Socio-Economic Status (e.g., small business, SDVOSB)
- NAICS Code
- GSA Contract Number (if applicable)
- Any other pertinent information
Submissions should be emailed to Aaron Rogers at aaron.rogers1@va.gov.
Additional Notes
This notice is for planning purposes only and does not constitute a commitment by the Government to issue a solicitation.