J045--Boiler Plant Broken Sewer line 542-26-1-5240-0019 This award is a sole source procurement under unusual and compelling conditions. FAR 13.5 procedures IAW 41 U.S.C.1901 are applicable
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has awarded a sole-source contract to R BROOKS MECHANICAL HEATING AND AIR CONDITIONING LLC for the emergency repair of a broken sewer line at the Boiler Plant (Building 14) of the Coatesville VA Medical Center. This award, valued at $30,000.00, was made on March 3, 2026, under unusual and compelling conditions, utilizing Simplified Acquisition Procedures (FAR 13.5).
Scope of Work
The contract covers the emergency repair of an underground sewer line break at Building 14, Boiler Plant, asset number 542-26-1-5240-0019. The repair was critical to address water leaks causing icy conditions on sidewalks and roadways, posing significant health and safety risks. The Product Service Code for this work is J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment).
Contract Details
- Type: Sole-Source Award (Emergency Procurement)
- Value: $30,000.00
- Award Date: March 3, 2026
- Set-Aside: Sole Source (justified under FAR 13.106-1(b) for unusual and compelling urgency)
- Awardee: R BROOKS MECHANICAL HEATING AND AIR CONDITIONING LLC
- Contracting Office: Network Contracting Office 4 (36C244), Coatesville VA Medical Center, PA 19320
Justification for Sole Source
The sole-source award was justified due to the unique characteristics of the underground sewer line break requiring immediate repair. R. Brooks Mechanical was identified as being onsite and capable of performing the urgent repair, possessing prior experience with emergency repairs and new construction on the campus. Market research was limited to this onsite vendor due to the emergency nature of the requirement.
Additional Notes
This is an award notice and does not represent a competitive opportunity. It highlights the types of urgent infrastructure maintenance needs that may arise at VA facilities.