J045--Boiler Plant Tuning, Testing and Preventative Maintenance Services for the Greater Los Angeles VA Healthcare System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought for market research to identify qualified contractors for Boiler Plant Tuning, Testing, and Preventive Maintenance Services at the Greater Los Angeles VA Healthcare System. This requirement ensures compliance with SCAQMD regulatory and VACO Directive 1810. Responses are due by February 17, 2026, at 2:00 PM PST.
Scope of Work
The contractor shall provide all necessary labor, materials, and equipment for boiler plant tuning, testing, and preventive maintenance for three 45,000 steam lbs/hr water tube boilers, Continuous Emission Monitoring Systems (CEMS), and auxiliary equipment. Key services include:
- Boiler Combustion Tuning & Testing: Quarterly tuning and testing, including independent 3rd party SCAQMD certified testing.
- CEMS PM, Calibration, Inspection & Testing: Daily inspection, calibration, and maintenance, with 3rd party testing.
- Boiler Plant Safety Device Testing: Semi-annual and annual testing in accordance with VACO Directive 1810.
- Boiler Preventive Maintenance & Inspection: Annual PM, including internal/external inspection by a qualified 3rd party inspector.
- Process Controls Testing & Calibration: Calibration of various boiler and CEMS process controls.
- Deaerator & Condensate Tank Services: Inspection, cleaning, and process control calibration.
- Other Plant Maintenance: Drainage trench cleaning, sump pump maintenance, and corrective actions for failures within 24 hours.
Contract Details
- Contract Type: Firm Fixed Price.
- Period of Performance: Estimated Base Year + three one-year option periods (May 1, 2026 – April 30, 2030).
- Place of Performance: VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd, Los Angeles, CA 90073.
- NAICS Code: 238220 (Size Standard $19.0M).
Contractor Requirements & Qualifications
Contractors must possess a valid CA C4 boiler license, knowledge of SCAQMD rules and VACO Directive 1810, be Horiba Factory-Certified for analyzers, and have PLC/DAS programming knowledge. The contractor is responsible for all permits, waste disposal, and SCAQMD reporting.
Submission Requirements & Set-Aside
This is a Sources Sought notice for market research; it is not a solicitation. The VA is mandated to consider a total set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB). If insufficient SDVOSB responses are received, other set-aside options or full and open competition may be considered. Interested parties must submit:
- Company Name, Address, Point of Contact.
- Business size status (SDVOSB, VOSB, HUBZone, WOSB, Large Business, etc.).
- Confirmation of small business status under NAICS 238220.
- FSS/GSA/NAC contract details, if applicable.
- General pricing for market research.
- A capability statement addressing qualifications.
Responses must be submitted via email to Jennell Christofaro at jennell.christofaro@va.gov. All offerors must be registered in SAM.gov, and SDVOSB/VOSB must also be registered with VetBiz.gov.
Deadlines
- Responses Due: February 17, 2026, at 2:00 PM PST.
- Published Date: February 3, 2026.