J045--Boiler Tuning Services at the Chalmers P Wylie VA Ambulatory Care Center (VAAC)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research via a Sources Sought notice for Boiler Tuning Services at the Chalmers P Wylie VA Ambulatory Care Center (VAACC) in Columbus, OH. This is to identify qualified sources for semi-annual preventative maintenance, troubleshooting, and tuning of three Williams Davis 250 hp gas-fired boilers. Responses are due June 26, 2026, at 3:00 p.m. EST.
Scope of Work
The requirement is for a non-personal services contract to provide semi-annual preventative maintenance, troubleshooting, and tuning services for three Williams Davis 250 hp gas-fired boilers. Key tasks include:
- Performing diagnostic troubleshooting using Preferred Controls (VAACC boiler controls programming app).
- Tuning boilers and ancillary devices for both Natural Gas and #2 Fuel oil, adhering to VHA Directive 1810.
- Providing updates to the Supervisory Control and Data Acquisition (SCADA) and boiler control systems.
- Ensuring boiler safety, reliability, efficiency, and equipment longevity.
- The contractor must provide all necessary tools, diagnostic equipment, labor, supervision, and management support.
- Qualified Boiler Technicians must be licensed and certified to operate Preferred Utilities programming and familiar with relevant codes (e.g., ASME, NFPA 85, VHA Directive 1810).
Contract & Timeline
- Type: Sources Sought (Market Research)
- Anticipated Contract Type: Firm Fixed Price
- Period of Performance: Base year (10/1/2026 - 9/30/2027) with three option years, extending through September 30, 2030.
- Place of Performance: Energy Center at the Chalmers P. Wylie VA Ambulatory Care Center, 420 North James Road, Columbus, Ohio 43219.
- NAICS Code: 238220 (Plumbing, Heating and Air Conditioning Contractors)
- Small Business Size Standard: $19,000,000.00
- Response Due: June 26, 2026, at 3:00 p.m. EST
- Published: June 17, 2026
Submission Requirements
- Responses shall be e-mailed to Lakeisha Jackson at Lakeisha.Jackson@va.gov.
- The VA is NOT seeking pricing or offers of any kind. This is for informational purposes only.
- A detailed Quality Control Program (QCP) will be required within 14 calendar days of contract award.
Additional Notes
This notice is solely for market research to determine an acquisition strategy. There is no guarantee of a particular set-aside or award strategy. Vendor participation does not promise future business.