J045--Chiller Maintenance and Repair Services Iowa City VA Healthcare System

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for Chiller Maintenance and Repair services for the Iowa City VA Healthcare System. The contract will cover a base year and up to four option years.

• Maintenance and repair of three chillers and associated equipment.

• Services include operating inspections, annual preventative maintenance, and predictive maintenance.

• Emergency service calls are required to maintain equipment in serviceable condition.

• The service agreement includes Chiller Startup, Connected Services, and Service Information Access.

• Contractor must adhere to OEM specifications, VHA Directive 1061, Cooling Tower Water Systems standards, and VA Plumbing Design Manual.

• Specific tasks include preventative maintenance, filter changes, lubrication analysis, and technical assistance (phone and on-site).

• Emergency services include 40 hours of labor, potential chiller rental, and emergency equipment parts replacement.

• Contractor must provide qualified refrigeration technicians with current certifications and experience with York and Trane chillers.

• Offerors must demonstrate compliance with VHA Directive 1061 and Cooling Tower Water Systems standards.

• Contractor must be an authorized OEM distributor for parts and services.

• Three years of relevant experience is required.

• Contract Type: Firm Fixed Priced Contract.

• Period of Performance:

  • Base Year: 05/01/2026 – 04/30/2027
  • Option Year 1: 05/01/2027 – 04/30/2028
  • Option Year 2: 05/01/2028 – 04/30/2029
  • Option Year 3: 05/01/2029 – 04/30/2030
  • Option Year 4: 05/01/2030 – 04/30/2031

• Offer Due Date: 04-07-2026, 13:00 CDT.

• All questions must be submitted in writing via email to emanuel.nevarez@va.gov no later than 13:00 CST on 04/03/2026.

• Quotes should be submitted electronically to emanuel.nevarez@va.gov.

• Evaluation Factors: Technical Capability, Past Performance, and Price (Best Value evaluation).

• Technical Capability will be evaluated as Acceptable or Unacceptable.

• Past Performance will be evaluated as Acceptable, Unacceptable, or Neutral.

• Price will be evaluated for fairness and reasonableness.

• This acquisition is a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Size Standard: $19 Million.

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer submission.

• Offerors must sign the Limitation on Subcontracting Certificate and submit it with their offer.

• Electronic submission of quotes is preferred.

• Offerors must be registered in SAM and have a Unique Entity Identification (UEI).

Solicitation / RFP / RFQ

This is a solicitation for commercial items prepared in accordance with FAR Part 13 (Simplified Acquisition Procedures) for Chiller Maintenance and Repair Services in support of the Iowa City VA Health Care System.

• The solicitation details contract line items, quantities, and units of measure within the attached documentation.

• Additional requirements are also listed within the attached solicitation document.

• Not specified in the provided text.

• This announcement constitutes the only solicitation, and quotes are being requested.

• Technical questions are due via email only to emanuel.nevarez@va.gov by 13:00 CST on 04-03-2026.

• Quotes are due to the Contracting Office via email to emanuel.nevarez@va.gov by 13:00 CST on 04-07-2026.

• Offerors are responsible for ensuring their quotes are received in their entirety before the closing date and time.

• This procurement is a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The North American Industry Classification System (NAICS) code is 238220 with a size standard of $19 Million.

• Prospective offerors must be registered and current in the System for Award Management (SAM) database at the time of offer.

• Quotes will only be accepted from responsible contractors.

• Solicitation Number: 36C26326Q0278

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06.

• The attached document is titled "S02 36C26326Q0278.docx".