J045--ELP - Replace Medical Vacuum Pumps
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contract Office 17, is soliciting proposals for the replacement of medical vacuum pumps at the El Paso Veterans Affairs Health Care System in El Paso, TX. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The project involves providing all necessary personnel, equipment, supplies, and services for the disposal and replacement of existing medical vacuum source equipment. Proposals are due May 11, 2026, at 10:00 AM Central Time.
Scope of Work
The contractor will be responsible for disposing of and replacing the existing medical vacuum source equipment in Mechanical Room C-106. The new system must have equal or greater capacity, with an oil-less, triplex (three-pump) configuration preferred. All work must comply with NFPA 99, Joint Commission standards, and all applicable federal, state, and local safety laws. Medical gas technicians must be ASSE 6010 certified, and a third-party ASSE 6030 certified verifier is required for commissioning. Key requirements include:
- Installation of new medical vacuum source equipment.
- Coordination of system shutdowns with the COR, requiring a minimum of 14 days' notice and scheduling outside normal business hours.
- Provision of temporary equipment to avoid extended downtime if necessary.
- Startup, testing, and commissioning of the new system.
- Provision of operations and maintenance manuals and on-site staff training.
- A minimum one-year warranty on all parts and labor.
- Piping replacement is limited to facilitating new equipment installation and meeting NFPA 99 code, specifically around the "Vacuum Main Valve" and exhaust piping.
- The contractor is responsible for providing the third-party verifier and proposing a shutdown window.
- The VA retains ownership of removed items; the contractor must provide a recycling plan.
Contract Details
- Solicitation Number: 36C25726Q0440
- NAICS Code: 238220 (Size Standard: $19 Million)
- Period of Performance: 180 days after award (Base POP Begin: 05-11-2026, POP End: 11-10-2026).
- Place of Performance: El Paso Veterans Affairs Health Care System, 5001 N. Piedras, El Paso TX 79930.
Submission & Evaluation
- Response Date/Time: May 11, 2026, 10:00 AM Central Time, Chicago, USA.
- Submission Instructions: Offers must be submitted via email to Abduel Sanford (abduel.sanford@va.gov).
- Evaluation: Best value selection using Comparative Analysis, considering technical capability, past performance, and price.
- Key Deadlines:
- Site Visit: Tuesday, April 21, 2026, at 9 AM (sign-in sheet available upon request).
- Technical Questions Deadline: April 28, 2026, 10 AM CST.
Amendment Notes
Amendment 0001 posted a Q&A document and extended the proposal submission deadline. Clarifications include no brand preference, specific details on piping work, and confirmation that system shutdowns are only permitted during non-business hours (after 4:30 PM MST, weekends, federal holidays). Access to Mechanical Room C-106 is via the 1st floor loading dock, and contractors must perform field verification for access and rigging.