J045--EMERGENCY | Boiler Refractory Repair/Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Dayton Ohio VAMC, has awarded a single-source purchase order for Emergency Boiler Refractory Repair/Replacement to THE SCHAEFER GROUP, INC. for $203,407.00. This award was justified under 41 U.S.C. 1901 and FAR 6.302-2 due to "Unusual and compelling urgency" to address critical boiler issues impacting the facility's heating, hot water, and sterilization capabilities. The award date was February 9, 2026, and it was published on February 11, 2026.
Scope of Work
The emergency repairs involve addressing deterioration of the refractory and single wall in boiler 4, as well as double walls in boilers 1 and 2. The scope includes providing all necessary parts, materials, labor, tools, equipment, and supervision. Specific tasks encompass lock-out/tag-out procedures, cleaning, insulation, and the installation of new fire brick and refractory.
Contract & Timeline
- Type: Single Source Purchase Order (Justification for Other Than Full and Open Competition)
- Value: $203,407.00
- Awarded To: THE SCHAEFER GROUP, INC.
- Award Date: February 9, 2026
- Published Date: February 11, 2026
- Set-Aside: None specified (single source award)
- Product Service Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- NAICS: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)
Justification & Market Research
The justification cited an urgent need, as the boiler issues posed a significant risk to the facility. Market research involved contacting known local vendors, but only The Schaefer Group responded to requests for estimates due to the project's urgency. The estimated cost for repairs was $170,000, leading to the final award of $203,407.00.
Future Opportunities
Any responsible source that believes it can meet future requirements for boiler refractory repair/replacement may submit a capability statement. Responses should include:
- Contractor Name, Address, Point of Contact (Name, Phone, Email)
- Contractor SAM UEI
- Contractor Business Classification (e.g., small business, 8(a), woman-owned, HUBZone, veteran-owned)
- Capability Statement for providing boiler refractory repair/replacement.
Capability statements should be emailed to Mary Jane Crim at maryjane.crim@va.gov.