J045--FY26 - NJHCS Annual Boiler Cleaning and Maintenance Services (BASE & 4 OPT)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA New Jersey Health Care System (VANJHCS), is conducting market research through a Sources Sought notice for Annual Boiler Cleaning and Maintenance Services at its East Orange and Lyons campuses. This effort aims to identify qualified contractors for a new service contract starting in April 2026. The government is assessing the viability of setting aside this requirement for specific socio-economic categories. Responses are due by February 25, 2026.
Scope of Work
The required services include:
- Annual cleaning and maintenance of nine (9) Cleaver Brooks fire tube boilers.
- Combustion adjustment for optimal efficiency and reliable operation.
- Inspection and repair of boiler refractory.
- Cleaning of boiler fireside and waterside.
- Hydrostatic testing and tube replacement (limited to 40 tubes per plant, requiring an "R" stamp if tubes are replaced).
- Compliance with VA Directive 1810 and NFPA 85.
- Contractor must possess a confined space program and necessary equipment.
- Detailed reports are required within 3 days of cleaning.
Contract & Timeline
- Contract Opportunity Type: Sources Sought
- Product Service Code (PSC): J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)
- Period of Performance: Estimated 3/16/2026 - 3/15/2027, with four (4) option years. Services are expected to be completed between April and August annually.
- Response Due: February 25, 2026, at 3:00 PM EST.
- Published Date: February 19, 2026.
Eligibility / Set-Aside
The government is currently determining the viability of a set-aside for this requirement (e.g., SDVOSB, VOSB, WOSB, HUBZone, 8(a), small business). Interested parties MUST provide their company/individual name, capability statement, examples of similar work, DUNS/UEI number, address, point of contact, and socio-economic status with supporting documentation.
Submission & Evaluation
This is for market research only; responses will not be treated as proposals. Interested parties should email a capability statement and full information to Tiffany Vazquez-Simon at tiffany.vazquez-simon@va.gov. Information requested includes:
- Pertinent point of contact, SAM UEI number.
- 2-3 instances of past experience with similar work.
- Site location and plan for self-performance.
- Years of company and technician experience, number of jobs performed in the past five years.
- Number of certified/licensed technicians and proof of certifications.
- Details on subcontracting plans and any intended teaming agreements.
- Identification of relevant Federal Supply Schedules.
Additional Notes
A draft Statement of Work detailing specific PM procedures, equipment list, qualifications, and safety regulations is included in the document.