J045--FY26 SERVICE - Backflow Preventers PM and Annual Testing (B+4) - Northport VAMC

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for Preventive Maintenance (PM) and Annual Testing of Backflow Preventers at the Northport VA Medical Center in Northport, NY. The acquisition is set aside for small business concerns.

• Perform inspection, testing, preventive maintenance, repair, and replacement of backflow prevention assemblies.

• Services must comply with New York State Cross Connection Control (CCC) Program, NYSDOH, SCDHS requirements, and applicable VHA directives.

• Includes forty-five (45) Reduced Pressure Zone (RPZ) backflow prevention assemblies and one (1) process backflow prevention device.

• Field-verify location, manufacturer, type, make, model, size, and serial number of RPZ devices.

• Initial inspection and annual testing within ten (10) calendar days of contract award, and annually thereafter within two (2) weeks of the contract anniversary date.

• All testing must be performed by a New York State-certified backflow prevention device tester.

• Submit test results on NYSDOH-approved forms, with hard copy and electronic PDF submission within 48 hours of testing.

• Affix certification tags to each tested assembly.

• Report failed assemblies immediately and submit a corrective action proposal within 48 hours.

• Rebuilds must use OEM-approved kits.

• Coordinate all work with the COR to minimize disruption.

• Comply with VAMC Confined Space Entry Program for below-grade vaults.

• Hyper-chlorinate and flush newly installed or repaired assemblies.

• Update RPZ inventory twice annually.

• Unscheduled maintenance may be required for emergency repairs.

• Period of Performance: One-year base period, with four (4) one-year option periods.

• Place of Performance: Northport VA Medical Center, Northport, NY.

• Payment: Annually in arrears via Electronic Funds Transfer (EFT).

• Questions due: April 8, 2026, 3:00 pm EST.

• Q&A amendment posted: April 9, 2026, COB.

• Offer submission due date and time: April 16, 2026, 3:00 pm EST.

• Quotes must be submitted electronically to julie.monaganbarnard@va.gov.

• Evaluation will be based on comparative evaluation of Technical Capability, Experience, Veteran Involvement, and Price. These factors are not weighted.

• Award will be made to the offeror whose quote is in the best interest of the Government.

• This acquisition is set aside for small business concerns.

• Offerors must be registered and verified in the Vendor Information Pages (VIP) database to receive credit for Service-Disabled Veteran-Owned (SDVOSB) or Veteran-Owned Small Business (VOSB) involvement.

• A site visit will not be scheduled.

• Full text of provisions and clauses may be accessed at www.acquisition.gov.

• Attachment A: RPZ Inventory Northport VA Medical Center.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4157, Revision No. 30) for the Service Contract Act (SCA). It specifies the minimum wage rates and fringe benefits required for various occupations in Nassau and Suffolk Counties, New York. The document lists numerous occupational classifications, ranging from administrative support to technical and transportation roles, along with their corresponding hourly wage rates.

• Minimum Wage Rates: Provides a detailed list of occupations and their required minimum hourly wages. Bidders must ensure their proposed wages meet or exceed these rates for covered employees.
• Fringe Benefits: Outlines mandatory fringe benefits, including:
  • Health & Welfare: $5.55 per hour (or $222.00 per week / $962.00 per month).
  • Vacation: Accrues based on years of service (2 weeks after 1 year, 3 weeks after 5 years, etc.).
  • Holidays: A minimum of twelve paid holidays per year.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), detailing specific requirements and rates for contracts awarded on or after certain dates.
• Hazardous Pay: Specifies differential pay rates (8% or 4%) for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Details requirements for furnishing and maintaining uniforms, including reimbursement rates if applicable.
• Conformance Process: Explains the procedure (using Standard Form 1444) for classifying and determining wage rates for occupations not listed in this determination.

This wage determination is critical for any bidder proposing to perform services covered by the Service Contract Act in the specified New York counties. It establishes the baseline labor costs that must be factored into proposals to ensure compliance with federal regulations.

Form / Attachment / Pricing Sheet

This document, "Attachment A: RPZ Inventory List-Northport VA Medical Center," provides a detailed inventory of Reduced Pressure Zone (RPZ) devices located throughout the Northport VA Medical Center. It serves as a reference for the location, type, manufacturer, model, size, serial number, inspection date, and status of each RPZ device.

• Location: Specific building, room, or area where the RPZ device is installed.
• Manufacturer & Type: Identifies the brand (e.g., Wilkins, Watts, Febco, Ames) and type (RPZ or DCV) of the device.
• Model & Size: Specific model number and pipe size (e.g., 3/4", 1 1/2", 6") of the RPZ.
• Serial Number: Unique identifier for each device.
• Inspection Date: Date of the last inspection.
• Status: Current operational status (e.g., Complete, Pending).

This inventory list is crucial for bidders to understand the existing infrastructure related to backflow prevention systems at the Northport VA Medical Center. It can inform proposals related to maintenance, repair, replacement, or installation of such systems by providing a comprehensive overview of the current devices, their locations, and their condition. Bidders should review this list to assess the scope and complexity of any potential work involving RPZ devices.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for the opportunity, specifically detailing line items for contract services. It provides a structured format for vendors to input pricing information.

• Sheet: Action Line Item Information: Lists "Action Type Name", "Primary ID", "Secondary ID", "Mod Number", "Title", and "Order Discount Type/Name/Value". The primary service listed is "FY 23 Service - Buf/Bat Window Cleaning/Maintenance - (Base + 4)".
• Sheet: 1. Line-Item Contract Format: Details specific line items for "Annual Reduced Pressure Zone (RPZ) Inspection, Testing and Documentation", "Annual Reduced Pressure Zone (RPZ) Preventative Maintenance (PM), Repair and Associated Parts", "Unscheduled Maintenance Services", and "Davis Bacon (DBA) Wage Rate Labor". These are broken down by "Base" and "Option 1" through "Option 4", with contract periods extending from 2026 to 2031. All listed "Unit Price" and "Total Evaluated Price" are currently $0.0.
• Sheet: RefData, UOMRef, NAICS, PROD_SVC_CODE, SIC_CODE, CLINICAL_DISCIPLINE, LI_BASE_OR_OPTION, LI_ITEM_TYPE: These sheets provide reference data for units of measure, NAICS and SIC codes, product/service codes, line item types, and contract period designations.

This worksheet is crucial for bidders to understand the specific services being procured and to accurately prepare their pricing proposals. The detailed line items and contract periods provided in "1. Line-Item Contract Format" will guide the pricing structure. Bidders must use this template to submit their pricing in the required format.

Combined Synopsis/Solicitation

This document is a combined synopsis and solicitation (RFQ) for Backflow Preventer Preventive Maintenance (PM) and Annual Testing services for the Northport VA Medical Center in Northport, NY. The acquisition is set aside for small business concerns.

• Perform preventive maintenance, inspection, annual testing, documentation, repair, and replacement of backflow prevention devices.

• Services must comply with federal, state, local, and VA requirements, including NYSDOH and SCDHS Cross Connection Control Programs.

• Includes approximately 45 Reduced Pressure Zone (RPZ) assemblies and 1 process backflow prevention device.

• Field-verify device details (location, manufacturer, make, model, size, serial number) during inspection.

• Initial inspection and testing within 10 calendar days of award; subsequent annual testing within 2 weeks of the contract anniversary.

• All testing must be performed by a New York State-certified backflow prevention device tester.

• Submit test results on NYSDOH-approved forms within 48 hours of testing (hard copy and PDF).

• Affix certification tags to tested devices.

• Report failed devices immediately and submit a corrective action proposal within 48 hours.

• Rebuilds must use OEM-approved kits; substitutions require prior written COR approval.

• Coordinate all work activities, including shutdowns, with the COR.

• Comply with VAMC Confined Space Entry Program for two below-grade vaults.

• Hyper-chlorinate and flush newly installed or repaired assemblies per VAMC specifications and AWWA Standard C651.

• Update and submit the RPZ inventory twice annually.

• Contractor must possess current NYS Backflow Prevention Device Tester Certification, NYS Master Plumber License, and Suffolk County Consumer Affairs Backflow Prevention Certification.

• Unscheduled maintenance may be required and will be performed via supplemental contract modification.

• Period of Performance: One-year base period with four (4) one-year option periods.

• Place of Performance: Northport VA Medical Center, Northport, NY.

• Offers must be submitted electronically in two parts to julie.monaganbarnard@va.gov.

• Part 1: Technical Capability, Experience, and Veteran Involvement.

• Part 2: Price Quote.

• Evaluation Factors: Technical Capability, Experience, Veteran Involvement, and Cost/Price. Award will be made to the offeror whose quote is evaluated to be in the best interest of the Government.

• Key Deadlines:

  • Questions Due: April 8, 2026, 3:00 pm EST.
  • Answers Posted: April 9, 2026, Close of Business (COB).
  • Offer Submission Due Date: April 16, 2026, 3:00 pm EST.

• Set aside for small business concerns.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small Business Size Standard: $19 Million.

• A site visit will not be scheduled.

• Reference attached documents for Statement of Work (SOW), RPZ Inventory, Pricing Worksheet, and Wage Determination.