J045--FY26 Services (1X) | NJ (EO) O.R. Duct Cleaning | 561
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought notice to identify qualified firms capable of providing Operating Room (OR) ductwork cleaning and sanitizing services for the East Orange VA Medical Center in East Orange, NJ. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Responses are due by May 6, 2026, at 4:00 pm EST.
Purpose & Scope of Work
This is a "REQUEST FOR INFORMATION" only, not a formal solicitation. Its purpose is market research to inform acquisition decisions and identify potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone, and other Small Businesses. The required services include:
- Identifying best methods for gaining access to ductwork.
- Installing and removing ICRA barriers and plastic sheeting.
- Cleaning, HEPA vacuuming, and sanitizing all ductwork, grilles, and registers.
- Providing status of issues and before/after images.
- Re-commissioning the system. All work must be performed after-hours and/or on weekends to avoid disrupting hospital operations. Vendors must be certified by the National Air Duct Cleaners Association (NADCA).
Contract & Timeline
- Opportunity Type: Sources Sought
- Requirement: One (1) base period for services.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14). Market research also seeks information from VOSB, 8(a), HUBZone, and other Small Businesses.
- NAICS Code: 561790 (Small Business Size Standard: $9 million).
- Response Due: May 6, 2026, 4:00 pm EST.
- Published Date: May 4, 2026.
Submission Requirements
Interested companies must submit the following via email to nathan.northrup@va.gov:
- Company name, address, point of contact (phone and email), and SAM UEI number.
- Type of business (e.g., SDVOSB, VOSB, HubZone, 8(a), WOSB, Small Disadvantaged Business, or other Small Business).
- Brief capability statement addressing qualifications and ability to perform the described services.
- Subcontracting plans (noting limitations on contracting at 50% for services, FAR 52.219-4, and/or VAAR 852.219-75/852.219-76). Contractors must be registered in SAM.gov. SDVOSB/VOSB vendors must also be registered in the SBA Database.
Additional Notes
This is not a request for formal proposals or quotes. Phone calls will not be accepted. A site visit may be included in the official solicitation if one is issued.