J045--FY26 - VAHVHCS Boiler Plant Cleaning

SOL #: 36C24226Q0504Combined Synopsis/Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

242-NETWORK CONTRACT OFFICE 02 (36C242)

ALBANY, NY, 12208, United States

Place of Performance

Montrose, NY

NAICS

Plumbing (238220)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment (J045)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/a45fe7afa9864df6b6260959cddb1500/view

Timeline

Posted

Apr 13, 2026

Last Updated

Apr 29, 2026

Submission Deadline

May 1, 2026, 2:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), specifically the VA Hudson Valley Healthcare System (VAHVHCS), is soliciting proposals for Annual Maintenance of High-Pressure Boilers and Boiler Plant at its Montrose VAMC and Castle Point VAMC facilities. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due May 01, 2026, at 10:00 AM ET.

Scope of Work

The requirement is for comprehensive annual (summer) maintenance, including:

Boiler Cleaning: Power vacuuming, wire brushing (inside/outside), power air lancing for water tube boilers; high-pressure washing/scrapers for water side; power turbine with cutter heads/wire brushes for fire tube boilers.
Tank Cleaning: Cleaning of deaeration and condensate tanks to remove sludge, scale, and foreign materials.
Reassembly: Use of new factory gaskets, pressure testing for leaks, and correction of any leaks.
Safety & Compliance: Strict adherence to OSHA regulations (Hazardous Communications, Confined Space, Lock-Out/Tag-Out) and VA policies. Contractors must follow VAHVHCS SOPs for Confined Space Entry and Lockout/Tagout, which detail permit systems, hazard assessments, personnel requirements, and equipment.
Privacy Training: Contractor employees must complete mandatory VA Privacy Training.
Records Management: Compliance with Federal and NARA records management policies.

Contract Details

Contract Type: Firm Fixed Price.
Period of Performance: One 12-month base year (July 1, 2026 - June 30, 2027) with four (4) 12-month option years and a potential 6-month extension.
Locations: Montrose VAMC and Castle Point VAMC, Montrose, NY 10548.
Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 Million size standard.
PSC Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment).

Submission & Evaluation

Questions Due: April 22, 2026, 10:00 AM ET.
Proposal Due: May 01, 2026, 10:00 AM ET.
Submission Method: Electronically via email to tiffany.vazquez-simon@va.gov.
Evaluation Factors: Technical Capability/Approach, Past Performance, and Price. Limitations on Subcontracting (LOS) will also be evaluated.
Proposal Submission: Must include Volume 1 (Technical Capability), Volume 2 (Past Performance), Volume 3 (Price), and Volume 4 (LOS). Offerors must provide specific qualifications for key personnel and at least three relevant past performance examples.
Mandatory Certifications: Offerors must complete and return VAAR 852.219-75 (Limitations on Subcontracting). Failure to submit this certification will render the offer ineligible.
Wage Determinations: Bidders must factor in the U.S. Department of Labor Service Contract Act Wage Determinations (e.g., WD 2015-4187 and WD 2015-5777) for the specified New York counties when calculating labor costs.