J045--FY26 - VAHVHCS Boiler Plant Cleaning (base & 4 OPT)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA HUDSON VALLEY HEALTHCARE SYSTEM, is conducting market research through a Sources Sought Notice for Annual Boiler Cleaning and Maintenance Services. This effort aims to identify qualified contractors for a new service contract anticipated to begin in July 2026, covering facilities in Montrose and Castle Point, NY. The government is seeking information to determine the viability of various small business set-asides. Responses are due February 26, 2026, at 10:00 AM ET.
Scope of Work
The requirement involves the annual opening, cleaning, and closing of high-pressure boilers and boiler plant equipment. Key tasks include:
- Cleaning the fire side of water tube boilers (power vacuuming, wire brushing, air lancing).
- Cleaning the water side of steel tube boilers (high-pressure washing).
- Cleaning the fire side of fire tube boilers (power turbine with cutter heads or wire brushes).
- Cleaning the water side of fire tube boilers (water hoses and scrapers).
- Cleaning of Deaeration and Condensate Tanks.
- Reassembly of pressure vessels with new factory gaskets and leak testing.
- Ensuring all work areas are left clean and in a workmanlike manner, adhering to OSHA regulations (Hazardous Communications, Confined Space, Lock-Out/Tag-Out) and VA policies.
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research
- Product Service Code (PSC): J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)
- Period of Performance: Estimated July 1, 2026 – June 30, 2031 (Base year + 4 option years).
- Place of Performance: VA HUDSON VALLEY HEALTHCARE SYSTEM, Montrose (FDR) & Castle Point VAMC, Montrose, NY and Wappinger Falls, NY.
- Response Due: February 26, 2026, 10:00 AM ET.
- Published: February 19, 2026.
Eligibility & Submission
This notice aims to determine the viability of setting aside the requirement for specific socio-economic categories, including SDVOSB, VOSB, WOSB, HUB Zone, 8(a), and Small Business. Interested contractors must submit a capability statement and comprehensive information via email to Tiffany Vazquez-Simon at tiffany.vazquez-simon@va.gov. Required submission details include:
- Company/individual name, DUNS/UEI, address, and point of contact.
- Socio-economic status with supporting documentation.
- Examples of 2-3 similar past projects, including site location and self-performance plan.
- Years of company and technician experience, number of similar jobs performed in the last five years, and proof of certified/licensed technicians.
- Details on subcontracting plans and any intended teaming agreements.
- Identification of relevant Federal Supply Schedules.
Additional Notes
This is a market research notice for planning purposes only and does not constitute a solicitation or guarantee a future contract. A detailed Draft Statement of Work is available with the original document.