J045--Grease Trap Cleaning and Maintenance Grand Junction, Colorado
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes for Grease Trap Cleaning and Maintenance Services at the Grand Junction VA Medical Center, Colorado. This is a 100% Small Business Set-Aside opportunity for a firm-fixed-price contract with a base year and four option years. The services are crucial for maintaining facility reliability and eliminating unplanned downtime. Quotes are due March 13th, 2026.
Scope of Work
The contractor shall provide all labor, supervision, materials, tools, and equipment for the quarterly inspection, cleaning, and maintenance of three facility grease traps. Key tasks include:
- Removal and proper disposal of non-hazardous oil, grease, sludge, and solids.
- Cleaning and clearing of inlet/outlet pipes to ensure unrestricted flow.
- Inspection and securing of all associated fittings and parts.
- Affixing an adhesive label with service date, technician name, and next service due date.
- Submission of a detailed written service report within 10 calendar days, including maintenance activities, deficiencies, test results, and disposal information. Services are required quarterly, approximately April 15th, July 15th, October 15th, and January 15th (within +/- 14 calendar days). Work hours are restricted to 1830-2030 MST, Monday through Friday, to minimize disruption to the healthcare facility.
Contract Details
- Solicitation Type: Request for Quote (RFQ) 36C25926Q0252
- Contract Type: Firm-Fixed-Price
- Period of Performance: A base year (April 1, 2026 – March 31, 2027) and four one-year option periods, totaling up to five years.
- Set-Aside: 100% set-aside for Small Business Concerns.
- NAICS Code: 562998 (All Other Waste Management Services), Size Standard: $16.5 million.
- Place of Performance: Grand Junction VA Medical Center, 2121 North Ave, Grand Junction, CO 81501.
Submission & Evaluation
- Site Visit: Strongly encouraged on March 5th, 2026, at 3 PM MST. Contact Ms. Anna Vizena (anna.vizena@va.gov) to confirm attendance and obtain location details.
- Questions Deadline: March 9th, 2026, by 12:00 PM MST. All questions must be submitted in writing via email.
- Quotes Due: March 13th, 2026, by 12:00 PM MST. Submit quotes via email to stephanie.cahill@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.
- Submission Requirements: Quotes must include Volume I (Technical capability, with cut sheets and specification sheets) and Volume II (Price, using the provided pricing schedule). Failure to submit all required volumes may result in non-responsiveness.
- Evaluation Factors: Technical capability and Price. The Government will award to the responsible offeror whose quote is most advantageous, considering both factors. Offers must meet or exceed technical requirements; price alone will not be the sole determining factor. Award will be made on an "All or Nothing" basis, and the Government may award to other than the lowest-priced offeror if it is in the best interest.
Important Notes
Offerors must ensure their socioeconomic status is verified and visible in the SBA Small Business Certification (SBS) at the time of quote submission and award. Unauthorized contact with VA personnel other than the Contracting Officer and Contract Specialist may lead to exclusion from award considerations.