J045--Grease Trap Cleaning and Maintenance Grand Junction VA Medical Center, Colorado
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research to identify qualified vendors for Grease Trap Cleaning and Maintenance Services at the Grand Junction VA Medical Center, Colorado. This Sources Sought notice is for information and planning purposes only; it is not a solicitation, and no award will be made from this posting. The VA seeks to determine the socioeconomic status and capabilities of interested companies. Responses are due by February 10, 2026, at 12:00 MST.
Scope of Work
The requirement involves ongoing quarterly cleaning and maintenance for three new grease traps. Services include:
- Removal and proper disposal of non-hazardous oil, grease, sludge, and solids.
- Transportation and disposal of all waste in accordance with applicable laws.
- Cleaning and clearing obstructions in inlet/outlet pipes.
- Inspection and securing of all fittings and parts.
- Clean-up around the trap area post-service.
- Affixing an adhesive label with service date, technician name, and next service due date.
- Providing a written service report within 10 days, detailing activities, deficiencies, test results, material removed (weight/volume), and disposal facility information.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Anticipated Duration (future solicitation): Base year plus four option years
- Set-Aside: None specified (market research to determine socioeconomic status)
- Response Due: February 10, 2026, 12:00 MST
- Published: February 4, 2026
Submission Requirements
Interested companies must submit the following via email to Stephanie.Cahill@VA.Gov:
- Company capability statement describing ability to meet the scope of work.
- Company business size and socio-economic category (NAICS 562998).
- SAM UEI.
- FSS/GSA contract number (or indicate 'Open Market').
- Relevant certifications/licenses.
- Confirmation of ability to provide scheduled quarterly maintenance and potential emergency visits.
Additional Notes
This is anticipated to be a commercial supply acquisition under FAR Part 12. A "qualified vendor" must have necessary equipment, personnel, resources, recent experience (within 3 years) of comparable scope, OEM certified technicians, current SAM registration, and comply with FAR 19.507 (Limitations of Subcontracting). Services will be performed at the Grand Junction VA Health Care System, 2121 North Avenue, Grand Junction, CO 81501. This RFI is for planning purposes only and does not constitute a solicitation or guarantee an award.