J045--Grease Trap Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 8 (NCO 8), has issued a Sources Sought notice for Grease Trap Maintenance services at the C.W. Bill Young VA Healthcare System in Bay Pines, FL. This is for market research purposes to determine the feasibility of a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Interested SDVOSBs are requested to submit capability statements by June 18, 2026, at 2:00 PM EST.
Scope of Work
The contractor will provide all necessary equipment, personnel, and supervision for the removal of grease, garbage, and sewage from seven (7) grease traps and six (6) lift stations located at the Bay Pines VA Healthcare System. Key services include:
- Scheduled Pumping: Monthly, quarterly, and semi-annual pumping for specific grease traps and lift stations across various buildings (e.g., Building 37, 101, 1, 100, 102, 46, 111, 1001, NCA Maintenance, Fisher House, 107).
- Cleaning: Pressure cleaning of traps and lift stations, ensuring all four sides and the bottom are completely exposed.
- Waste Removal & Disposal: Pumping out and removing all water, grease, garbage, sewage, and other accumulated matter. The contractor is responsible for the proper disposal of all waste from VA property. The waste hauler must be permitted in Pinellas County, and documentation of disposal (site location, gallons disposed) is required.
- Operational Hours: All pumping must occur between 4:00 AM and 6:00 AM. Monthly services are scheduled for Tuesdays, Wednesdays, or Thursdays during the first ten calendar days of each month. Quarterly services are in October, January, April, and July.
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research
- Set-Aside: Primarily targeting Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to assess the potential for an SDVOSB set-aside. If insufficient SDVOSB responses are received, the requirement may be solicited as a Veteran-Owned Small Business (VOSB) or Small Business (SB) set-aside.
- Place of Performance: C.W. Bill Young VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, FL 33744.
- Response Due: June 18, 2026, at 2:00 PM EST.
- Published Date: June 8, 2026.
Submission & Evaluation
This notice is for informational and planning purposes only and does not constitute a solicitation or a promise to issue one. It is not a request for bids, quotes, offers, or proposals. Responses will assist in determining the appropriate socio-economic set-aside. Interested SDVOSBs should reply affirmatively via email and provide their capability statement.
Point of Contact
William Penhallegon, Contracting Officer, william.penhallegon@va.gov, 727-398-6661 Ext 10082.