J045--Grease Trap Maintenance Base 4 RMR VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 19 (NCO 19), is conducting market research through a Sources Sought notice to identify potential sources for Grease Trap and Sand/Oil Separator Cleaning services at the Rocky Mountain Regional VA Medical Center (RMR VAMC) in Aurora, CO. This is for information and planning purposes only and is not a solicitation. Responses are due May 8, 2026, at 14:00 ET.
Purpose
This Sources Sought notice aims to gather market information and identify qualified contractors capable of providing non-personal services for the pumping and scraping of grease and sand/oil separators. The information will help determine potential small business participation and overall industry capability for a future requirement.
Scope of Work
The requirement involves quarterly cleaning and maintenance of two grease separators and two sand/oil separators at the RMR VAMC. Specific locations include the Rocky Mountain Regional Medical Center Parking Visitor North (PVN) and Parking Visitor South (PVS). This includes a 3000-gallon grease trap, a 1500-gallon oil sand trap, a 3000-gallon two-compartment grease trap, and a 1500-gallon two-compartment sand oil trap. Services include pumping and scraping, with additional cleaning potentially required on an as-needed basis. Contractors must provide all labor, equipment, and materials, and supply reports of completed tasks.
Contract & Timeline
- Type: Sources Sought / Market Research
- Anticipated Duration: One Base Year (September 30, 2026 - September 29, 2027) plus four (4) 12-month option years, extending through September 29, 2031.
- Set-Aside: None specified; however, the VA is seeking information on small business capabilities.
- Response Due: May 8, 2026, at 14:00 ET.
- Published: May 4, 2026.
- NAICS Code: 562998 (All Other Miscellaneous Waste Management Services) with a small business size standard of $16.5 Million.
Information Requested
Interested contractors must submit:
- A Capabilities/Qualifications Statement, including an overview of proposed solutions and product descriptions.
- Responses to a market research table questionnaire covering:
- Company information (Name, Address, UEI, Contact, Phone, Email).
- Business size (Small, SDB, 8(a), HUBZone, WOSB, SDVOSB, VOSB, Large).
- FSS/GSA Contract Holder status, number, and availability of proposed solution.
- Proposed pricing structure (All on FSS, Open Market only, Mix of FSS & Open Market, Firm-Fixed Price).
- Buy American Act compliance (percentage of domestic/foreign end product).
- For Small Businesses: Subcontracting percentage and business size of subcontractor, added value offered, and Nonmanufacturer Rule compliance.
- Explanation if a different NAICS code is believed to be more appropriate.
Submission Instructions
- Responses must not exceed 8 pages, including a cover letter.
- Submit responses via email to Christopher.Hollingsworth2@va.gov.
- Mark responses as "Proprietary Information" if business sensitive.
Place of Performance
Rocky Mountain Regional VA Medical Center, Aurora, CO 80045.
Contact Information
- Contract Specialist: Chris Hollingsworth
- Email: Christopher.Hollingsworth2@va.gov
- Phone: (303)712-5724