J045--NEW REPLACE AHU-1 HVAC COIL FOR PHARMACY Intent to Sole Source
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Hershel "Woody" Williams VAMC in Huntington, WV, has issued an Intent to Sole Source for the replacement of the AHU-1 HVAC coil serving the pharmacy. This critical component, which supports inpatient IV and chemo rooms and integrates with the Johnson Controls building automation system, has failed. The notice outlines the specific requirements for the new coils and installation services. Responses are due by March 11, 2026, at 8:00 AM ET.
Scope of Work
The vendor will provide all labor, materials, equipment, tools, and supervision to replace the AHU-1 HVAC coil. Key tasks include:
- Supply Base Unit Loose Coils:
- Heating coil (4420): ½” BDW, 32.5” H x 33” W, 1 row, 11 FPI, left hand, aluminum fins (.008” thick), .016” tube wall.
- Cooling coil (4420): ½” BDW, 32.5” H x 33” W, 6 rows, 11 FPI, left hand, aluminum fins (.008” thick), .016” tube wall.
- Installation Services: Remove damaged coils and replace with factory new ones. All work must be completed during normal working hours (8 AM - 4:30 PM).
- Ancillary Services: Inspection of removed piping and valves for defects, with separate quotes for replacement if necessary. Services must be provided within 14 days of contract award.
Contract Details
- Opportunity Type: Special Notice (Intent to Sole Source)
- Place of Performance: Hershel "Woody" Williams VAMC, 1540 Spring Valley Drive, Huntington, WV 25704.
- Period of Performance: Services to be completed within 14 days of contract award, during normal business hours.
- Product Service Code (PSC): J045 - Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment.
- NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.
- Set-Aside: This is an Intent to Sole Source, indicating potential restrictions on competition.
Submission & Contact
- Response Due Date: March 11, 2026, 8:00 AM Eastern Time.
- Contracting Office: 245-NETWORK CONTRACT OFFICE 5 (36C245).
- Contact: Keysha Gorman, Contract Officer, at Keysha.Gorman74@va.gov or 410-637-1513.
Special Considerations
Contractor personnel must be knowledgeable, and a "Competent Person" must be physically on-site during performance. VA Contractor identification badges are required for all personnel entering the Medical Center, but a Security Accreditation Package is not needed.