J045--NORTHPORT EMERGENCY REPAIR TO RTU-22 HEATING SYSTEM
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs, Network Contracting Office 2 (NCO 2), has issued a Special Notice / Notice of Intent to Sole Source to identify potential sources capable of providing emergency repair services for the RTU-22 Heating System at the Northport VA Medical Center. This is for planning purposes only to assist in developing an acquisition strategy. Responses are due by 12 PM EST on February 13, 2026.
Scope of Work
The requirement involves the emergency assessment, repair, and restoration of the Rooftop Unit 22 (RTU-22) heating system, which serves the Main Hospital Building’s Unit 22 patient care area. The primary objective is to repair and restore heating to ensure patient safety and comfort. Key tasks include:
- Assessment: Thoroughly assess RTU-22's heating control systems to identify failure causes.
- Repair and Restoration: Implement necessary repairs, including lockout/tagout procedures, disconnecting and pitching the steam coil, and reconnecting piping to restore full operational status.
- Testing and Verification: Conduct comprehensive testing to validate successful operation and adherence to safety standards.
- Documentation: Provide detailed documentation of assessment findings, repair actions, parts replaced, and the unit's overall condition to VHA Facilities Management.
Contract & Timeline
- Opportunity Type: Special Notice / Notice of Intent to Sole Source (Market Research)
- Product Service Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Set-Aside: None specified
- Period of Performance (Services): Anticipated between February 2, 2026, and February 13, 2026. Work is to begin promptly on February 3, 2026, and be completed no later than 3 days from the date of award.
- Response Due: February 13, 2026, by 12 PM EST
- Published: January 30, 2026
Submission Requirements
Interested and capable businesses must submit the following via email to Clifford.Harrison@va.gov:
- Business name, business type, and socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a)).
- Point of contact (including telephone number & email address).
- GSA Contract number (if applicable) and DUNS number.
- A capability statement providing detailed and specific information demonstrating the ability to perform the tasks outlined in the Statement of Work. Failure to tailor the capability statement may result in a non-responsive determination.
Special Requirements
Contractors must be licensed and certified for RTU systems, possess knowledge of existing systems, and provide qualified HVAC repair employees with current OSHA certifications. All work must comply with Federal, State, and local safety regulations (OSHA), require 24-hour advance permits for cutting/welding, and be coordinated around the operational medical center to minimize impact on patient care.
Important Notes
This notice is for planning purposes only. The results will assist in developing the requirement and acquisition strategy. The VA assumes no responsibility for any costs incurred in preparing responses.