J045--PMI Boiler Inspection -w/wd, Base+4, POP 3/30/2026 - 3/29/2031
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Phoenix VA Healthcare System, is soliciting proposals for Preventive Maintenance Inspection (PMI) Boiler Services. This opportunity is a Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract aims to ensure annual and semi-annual inspections, maintenance, and safety testing on high-pressure and low-pressure boilers. Proposals are due March 6, 2026, at 14:00 MST.
Scope of Work
The required services include annual internal inspections, maintenance, semi-annual safety device testing, and performance tuning for various high-pressure and low-pressure boilers. Contractors must provide written reports for all activities and coordinate work with the VA Boiler Plant Operations Supervisor to minimize disruption. A key requirement is the provision of a backup boiler capable of meeting the full VA campus load if repairs necessitate extended downtime (over 72 hours), adhering to VA 1810 guidelines and OSHA standards. The response time for normal service calls during business hours is 2-4 hours, which is an on-site response. Personnel must be manufacturer-trained and certified, with specific requirements for welders (ASME Section IX certification) and contractors (Arizona ROC C-74 Boiler Contractor license). Boiler installation dates are TBD, with inspections scheduled for April/September.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Period of Performance: A base year from March 30, 2026, to March 29, 2027, with four one-year option periods, potentially extending to March 29, 2031.
- Set-Aside: Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offerors must be certified in the SBA database at submission and award.
- Offer Due Date: March 6, 2026, at 14:00 MST
- Published Date: February 23, 2026
Submission & Evaluation
Offers must be submitted via email in PDF format to Jessica Brooks (jessica.brooks3@va.gov). Evaluation will not be Lowest Price Technically Acceptable (LPTA) but will consider Technical Approach, Experience, Price, Past Performance (CPARS rating and/or vendor submission), and Required Documents. Required documents include verification of submitted VA Form 10091 and W-9, FMS Vendor File Update Form, SAM registration, and signed VAAR 852.219-75 certifications. Limitations on subcontracting apply, requiring the prime SDVOSB contractor to perform a minimum percentage of the work.
Additional Notes
A site visit was scheduled for February 25th (now passed). Invoices must be submitted electronically via the Tungsten Network. The solicitation incorporates various FAR and VAAR clauses, including those related to security prohibitions. CLIN 0006 is intended to price a backup boiler if needed for extended repairs.