J045--PMI Semi /annual Boiler Inspection -w/wd, Base 4, POP 3/1/2026 - 2/28/2031
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Phoenix VA Healthcare System, has issued a Sources Sought notice for annual and semi-annual boiler inspection, maintenance, and safety testing services. This is for market research to identify qualified Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), 8(a), HubZone, and other Small Businesses. The response deadline is February 11, 2026, at 14:00 Mountain Time.
Scope of Work
The requirement includes comprehensive inspections, maintenance, and safety testing for high-pressure (HP) and low-pressure condensing boilers, including specific models like Knight, Laars, and AERCOS Benchmark Boilers. Key tasks involve draining, cleaning, internal/external inspections, gasket replacement, safety device testing, performance tuning, and combustion analysis. All work must adhere to VA safety standards, manufacturer specifications, OSHA requirements, and the National Board Inspection Code. Contractors must provide written reports for all services and coordinate scheduling with the VA Boiler Plant Operations Supervisor to minimize disruption. The contractor is responsible for supplying all necessary labor, materials, tools, and equipment. A backup boiler capable of meeting the full VA campus load may be required if repairs necessitate extended downtime.
Contract & Timeline
- Contract Type: Firm-Fixed Price (anticipated)
- Period of Performance: March 1, 2026, through February 28, 2031 (Base Year + 4 Option Years)
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 Million size standard.
- Response Due: February 11, 2026, 14:00 Mountain Time
- Published: February 5, 2026
Eligibility / Set-Aside
This is a Total Small Business Set-Aside (FAR 19.5) Sources Sought for market research. The VA is mandated to consider a total set-aside for SDVOSB. If an inadequate number of SDVOSB responses are received, other set-asides or full and open competition may be considered. No sub-contracting opportunities are anticipated.
Submission & Evaluation
Interested parties must submit their company name, address, point of contact, phone, fax, email, DUNS number, Cage Code, Tax ID Number, type of small business, and a capability statement addressing qualifications and ability to perform the required services. Submissions should be sent via email to jessica.brooks3@va.gov, marked "Attn: Jessica Brooks, Contract Specialist." This is not a solicitation, and the government is not obligated to award a contract or reimburse response costs.
Additional Notes
Offerors must be registered in SAM.gov. SDVOSB/VOSB responding to a future solicitation must also be registered in the VA Center for Dynamic Small Business Search (https://dsbs.sba.gov/). The place of performance is the Carl T. Hayden Medical Center, Phoenix, AZ.