J045--PREVENTIVE MAINTENANCE & CLEANING- 41 DX HVAC

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4353, Revision No. 30) for the Service Contract Act, applicable to the state of West Virginia and specific counties within it. It lists various occupational classifications with corresponding minimum hourly wage rates and specifies required fringe benefits.

This document is crucial for potential bidders on federal contracts in the specified West Virginia counties that are subject to the Service Contract Act. It outlines the minimum wage and fringe benefit requirements for various job classifications that may be employed under such contracts. Bidders must use this information to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals. Key details include:

• Geographic Scope: Applies to West Virginia counties of Barbour, Braxton, Calhoun, Doddridge, Gilmer, Grant, Hardy, Harrison, Jackson, Lewis, Marion, Mason, Pendleton, Pleasants, Randolph, Ritchie, Roane, Taylor, Tucker, Tyler, Upshur, Wetzel.
• Wage Rates: Provides minimum hourly wages for a wide range of occupations, from administrative support to technical and transportation roles.
• Fringe Benefits: Details required Health & Welfare benefits ($5.55/hour or $222.00/week), paid vacation (based on years of service), and a minimum of eleven paid holidays per year.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), with specific rates and conditions.
• Special Provisions: Includes information on hazardous pay differentials, uniform allowances, and the process for requesting authorization for additional classifications and wage rates (Standard Form 1444).

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for preventive maintenance (PM), cleaning, inspection, and regulatory-compliance services for forty-one (41) direct expansion (DX) HVAC and refrigeration units at the Louis A. Johnson (LAJ) VA Medical Center in Clarksburg, West Virginia. The services are required for a Base Year plus three Option Years.

• Perform preventive maintenance, cleaning, inspection, and regulatory-compliance services for 41 DX HVAC and refrigeration units.

• Services must adhere to manufacturer Instructions for Use (IFU), applicable codes and standards (NFPA, ASHRAE, EPA, OSHA), VHA Directives, and The Joint Commission (TJC) requirements.

• Specific tasks include air-side maintenance, refrigeration circuit checks, electrical and controls maintenance, and mechanical component servicing, tailored to different equipment types (Mini-Splits, Condensing Units, RTUs, Precision Cooling/CRAC, Air-Cooled Chillers).

• Mandatory compliance with NFPA 70B-2023 Electrical Maintenance Program (EMP), including Infrared (IR) thermography.

• Strict adherence to EPA AIM Act and refrigerant handling regulations, especially for legacy refrigerants (R-22, R-407C, R-404A).

• Compliance with VHA Directive 1061(4) for Legionella prevention in condensate systems and humidifiers.

• Deliverables include PM Service Reports (PMSR), Quarterly Summary Reports (QSR), refrigerant tracking logs, and potentially an Annual Chiller Performance Report.

• Contract Type: Firm-Fixed-Price (FFP) for PM Services, Time & Materials Not-to-Exceed (T&M NTE) for Emergency/Diagnostic Services, and Cost for Parts & Materials.

• Period of Performance: Base Year (07/01/2026 - 06/30/2027) plus three Option Years.

• Estimated Value: Not explicitly stated, but Block 9 indicates $12.5 Million.

• RFIs (Questions) are due by 06/11/2026 at 8:00 AM ET.

• Quotes are due by 06/22/2026 at 8:00 AM ET.

• Submit all quotes via email to Keysha.Gorman74@va.gov.

• Evaluation Factors: Technical Qualifications, Past Performance, and Price. Technical and Past Performance combined are equal to Price.

• Technical Qualifications require a minimum of three years of experience and specific certifications (EPA 608 Universal, NETA or equivalent, OSHA/NFPA 70E electrical safety training).

• Past Performance will be evaluated based on at least two, but no more than three, similar projects completed in the past three years.

• This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• If no fair and reasonable SDVOSB quotes are received, the solicitation may be amended to open it to Small Businesses.

• The solicitation incorporates FAR Part 12 and FAR Subpart 12.201-1 for simplified procedures.

• Key personnel requirements are detailed, including a Contract Manager/Lead Technician, York Chiller Specialist, and Precision Cooling Specialist.

• Contractor personnel require VA badging and may be subject to background investigations.

• Strict adherence to safety standards (NFPA 70E, OSHA) and infection control risk assessment (ICRA) protocols is mandatory.