J045--Replace Heat Condensate Pump Skid B-1

Solicitation / RFP / RFQ

This solicitation is for the replacement of a Heat Condensate Pump Skid (Skid B-1) at the Amarillo Veterans Health Care Facility. The work involves providing all labor, supervision, materials, equipment, and components necessary for the replacement.

• Replacement of the existing heat condensate pump skid with a Tiger Flow Condensate Return Skid (HTS-8000) or equivalent direct replacement.

• Includes specific components such as Taco heat exchanger, Hoffman vacuum breaker, Hoffman float and thermostatic trap, thermometers, relief valves, butterfly valves, pumps, suction diffusers, air separator, bladder tank, gauges, make-up water assembly, chemical feeder, filter housing, and a TIGERS EYE Mark VI-HVAC Variable Flow Closed Loop System Panel.

• Contractor must perform a complete disassembly and thorough inspection of the existing skid and components.

• Provide training on the operation of the new skid, relief valve, and heat exchanger.

• Exercise extreme care to avoid damaging Government property; any damage must be repaired at no cost to the Government.

• Ensure all materials are new, defect-free, and asbestos-free.

• Restore all disturbed grounds to existing conditions.

• The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Estimated value is not explicitly stated, but the SF 1449 indicates a potential award amount of $12.5 Million.

• Performance period is 120 days from the start date.

• Site Visit: March 6, 2026, 10:00 am at Building 34, Room 3409. POC: Serven Bebanco, serven.bebanco@va.gov, (806) 355-9703 ext. 7951.

• Technical Questions Deadline: March 12, 2026, 4 PM CST via email to Sherine.Brooks@va.gov.

• Offer Due Date: March 26, 2026, 16:00 CDT.

• Offer Submission: Via email to Sherine.Brooks@va.gov.

• Evaluation: Best value selection using Comparative Analysis. Factors include Technical Capability, Past Performance, and Price.

• Required Documents: Signed SF 1449, completed VAAR Clause 852.219-75 (Limitations on Subcontracting), Capability Statement, references for up to three similar contracts, and completed Price/Cost Schedule.

• Offer Acceptance Period: 60 calendar days.

• This acquisition is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Compliance with Limitations on Subcontracting (LOS) is required (50% for services).

• FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5 are incorporated by reference or attached.

• Addenda to FAR 52.212-1 and Basis for Award provide additional instructions.

• Attachments include Infection Control Risk Assessment (ICRA) and Service Contract Act Wage Determination.

Other / Unclassified

This document is a U.S. Department of Labor Service Contract Act Wage Determination (No. 2015-5213, Revision No. 29, dated 12/03/2025) for various occupational classifications in Texas counties of Armstrong, Carson, Oldham, Potter, and Randall. It lists specific job titles, their corresponding wage rates, and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit rates that must be paid to service employees performing work under a federal contract in the specified geographic area. Bidders must use these rates to calculate their labor costs and ensure compliance with the Service Contract Act, thereby informing their pricing and proposal strategy.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It provides a baseline for performing ICRAs to determine the level of precautions needed to prevent infection risks. Facilities can customize this template.

• Activity Categorization: Identifies four categories (A, B, C, D) for construction/renovation/maintenance activities based on scope, duration, and dust/debris creation.
• Affected Area Assessment: Requires identification of the activity area and adjacent areas (Above, Below, Adjacent 1-4) and their services/types.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) associated with patients in the affected areas.
• Level of Precautions: Determines the minimum level of infection prevention and control precautions (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Control Measures: Details specific control measures required for each Level of Precautions (I-IV), including dust control, barrier construction, negative pressurization, and worker hygiene.
• Completion Requirements: Outlines measures for cleaning, HVAC, and water systems upon completion of the activity.
• Permit: A fillable permit form is included for Level III and IV activities, requiring posting at the project site.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work performed within VHA facilities. Bidders must be aware of these requirements to accurately scope their work, estimate costs, and ensure compliance, particularly for activities involving dust or impacting patient care areas. The determined Level of Precautions (I-IV) directly dictates the necessary containment, safety measures, and potential project delays or additional costs.

Solicitation / RFP / RFQ

This solicitation is for the replacement of a Heat Condensate Pump Skid B-1. The Department of Veterans Affairs, Network Contracting Office 17, is issuing this solicitation.

• Replacement of Heat Condensate Pump Skid B-1.

• Specific details regarding the work are provided in the attached Statement of Work (SOW).

• Compliance with the Service Contract Act is required, with Wage Determination 2015-5213 (effective 12-2-2025) referenced.

• Adherence to the VHA Infection Control Risk Assessment (ICRA) is also required, as detailed in Attachment A.

• Product Service Code: J045

• NAICS Code: 811310

• The contract type and period of performance are not explicitly stated in this summary but will be detailed in the full solicitation document.

• Response Date/Time/Zone: 03-26-2026 16:00 CENTRAL TIME, CHICAGO, USA.

• The contracting office is located in San Antonio, TX 78240.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Additional documents referenced include: S02 36C25726Q0325, Attachment A_VHA ICRA_Redacted, and Service Contract Act WD_2015-5213_12-2-2025.

• The Place of Performance address is to be determined and will be specified in the Statement of Work.