J045--Sewer and Grease Trap Cleaning Service

Amendment / Modification

This amendment provides updates to the solicitation for Sewer and Grease Trap Cleaning Service (Solicitation Number: 36C25626Q0216).

Key changes include:

• Responding to vendor questions.

• Attaching an updated site plan.

• Vendor Questions and Answers section.

• Site Plan attachment.

• The amendment clarifies the total length of piping to be jetted as 1700 feet.

• An updated site plan is provided for vendor reference.

Form / Attachment / Pricing Sheet

This document is an "Updated Sewer Site Plan" which provides a visual representation of the sewer system layout. It is intended to inform bidders about the existing infrastructure relevant to the opportunity.

• The plan depicts various sewer lines, indicated by red lines, with numbered callouts (e.g., 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, 14, 15, 17).
• It shows locations of "LOADING DOCK" areas, "GATE" access points, and a "BACK FLOW PREVENTER."
• Annotations like "EDGE OF CONC." (Edge of Concrete) are present.
• Arrows indicate the direction of flow in some sections.

This site plan is crucial for bidders to understand the physical layout and potential scope of work related to any sewer system modifications, repairs, or installations. It helps in assessing the site conditions and planning for the execution of the contract.

Amendment / Modification

This amendment provides updates to the solicitation for Sewer and Grease Trap Cleaning Service (Solicitation Number: 36C25626Q0216).

Key changes include:

• Extended Due Date: The response date has been extended to March 13, 2026, 10 a.m. CST.

• Vendor Questions and Answers: Responses to vendor inquiries are provided.

• Site Visit Information: Details regarding the site visit date, time, and location have been included.

• The response date has been modified.

• Vendor questions and answers have been added.

• Site visit details have been added.

• The deadline for proposal submissions has been extended to March 13, 2026.

• Bidders should review the provided Q&A and site visit information to inform their proposals.

• Pipe Jetting Size: Pipes range from 8 inches leaving the building to 11 inches between manholes.

• Water Availability: Vendors must provide their own water; a jetter truck is required.

• Grease Trap Size: Existing structures are estimated at 500 gallons (manholes), with a new trap at 600 gallons and a temporary tank at 200 gallons.

• Current Vendor: Mid-South Septic Service was the last contractor, with a total contract value of $45,000.00. The scope of work is not the same as the previous contract.

• Site Visit: Not mandatory but highly recommended. Scheduled for March 5, 2026, from 9 a.m. to 2 p.m. Contact Willard Rushing for coordination.

• Date: March 5, 2026

• Time: 9 a.m. – 2 p.m.

• Contact: Willard Rushing (601-364-7923 or 601-559-7104)

• Location: Meet at the back of the building near the water tower.

Solicitation / RFP / RFQ

This solicitation is for "SEWER JETTING AND GREASE TRAP CLEANING" services at the G.V. "Sonny" Montgomery VA Medical Center in Jackson, MS. The objective is to ensure the facility's plumbing is free from obstructions that could cause backups and affect patient health, and to comply with the City of Jackson's FOG Control Program.

• Quarterly Sewer Jetting: Cleaning of sewer lines and manholes in and around the building, using hydraulically propelled, high-velocity jet or mechanically powered equipment. Specific sections and manholes are detailed in the Scope of Work.

• Quarterly Grease Trap Cleaning: Cleaning of grease traps and associated lines, including removal of grease, sludge, and caked detergent. Specific traps and locations are identified.

• Semi-Annual CCTV Inspection: Inspection of one section of sanitary sewer and one section of grease trap line, with recorded data provided on a USB drive.

• Documentation/Reports: Digital reports required within 7 days of service completion, detailing services performed, deficiencies, and verification signatures.

• Emergency Services: May be required, with quotes to be provided per occurrence.

• Warranty: One (1) year warranty on all equipment/services.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year plus 4 option years. POP for the base year is 03-31-2026 to 03-30-2027.

• Estimated Value: Not explicitly stated, but NAICS code 562998 has a size standard of $16.5 Million.

• Offer Due Date: March 6, 2026, 10:00 AM Central Standard Time.

• Submission Method: Offers must be submitted via email to michelle.atwell@va.gov.

• Evaluation Criteria: Offers will be evaluated on Technical Acceptability (acceptable/unacceptable), Past Performance (acceptable/unacceptable), and Price (evaluated for reasonableness). The award will be made to the responsible offeror whose offer conforms to the solicitation requirements and represents the lowest priced offer that is technically acceptable.

• This acquisition is UNRESTRICTED.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, conditions, security, and reporting requirements.

• Specific attachments referenced include "WD 2015-5153 Rev 29" and "Sewer and Grease Trap Site Plan."

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for Sewer and Grease Trap Cleaning Services for the Department of Veterans Affairs in Jackson, MS. The government is procuring these services using simplified acquisition procedures.

The specific requirements for the sewer and grease trap cleaning services are detailed in the attached documents, including a Site Plan. Bidders must ensure their quotes meet the stated minimum requirements.

This is an unrestricted requirement. The contract type, period of performance, and estimated value are not explicitly stated in this synopsis.

• Questions Deadline: March 3, 2026, 10:00 A.M. Central Time. Submit via email to michelle.atwell@va.gov.
• Quote Due Date: March 6, 2026, 10:00 A.M. Central Time. Submit electronically via email to michelle.atwell@va.gov.
• Evaluation: The requirement will be evaluated using the lowest-priced quotation that meets the stated minimum requirements and provides the best benefit to the Government.

This requirement is unrestricted. The North American Industry Classification System (NAICS) code is 562998 with a size standard of $16.5M.

• Solicitation Number: 36C25626Q0216
• Provisions and clauses are effective through Federal Acquisition Circular 2025-06 (eff. 10/01/2025).
• Attached documents include: 36C25626Q0216v3, WD 2015-5153 Rev 29, and Sewer and Grease Trap Site Plan.

Form / Attachment / Pricing Sheet

This document is an "Existing Site Sewer Plan" which provides a visual representation of the current underground sewer infrastructure. It is intended to inform bidders about the existing conditions related to sewer lines and manholes on the site.

• Site Legend: Defines symbols used for various underground utilities including sewer lines, storm drains, fire lines, water lines, and electrical lines, as well as fences, poles, and buildings.
• Sewer Plan: Depicts the layout of existing sanitary sewer lines and manholes, indicated by red numbers. Grease traps are also indicated by red dots.
• Scale and Location: Includes a scale bar for measurements and identifies the project location as 1500 Woodrow Wilson Avenue, Jackson, Mississippi.
• Engineering Details: Shows the engineering firm responsible (Royal Engineers & Consultants, LLC) and project-specific information like project number and sheet number.

This plan is crucial for bidders to understand the existing sewer system layout. It will help in planning any work that involves or impacts the underground sewer infrastructure, ensuring compliance with existing conditions and facilitating accurate proposal development.

Wage Determination

This document is a Wage Determination (Revision No. 29) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in Mississippi counties of Copiah, Hinds, Madison, Rankin, Simpson, and Yazoo.

• Applicability: This wage determination applies to contracts covered by the Service Contract Act.
• Occupational Listings: The document provides a comprehensive list of occupations with corresponding minimum hourly wage rates.
• Fringe Benefits: Required fringe benefits are listed separately and must be provided in addition to the wage rates.
• Executive Orders: It notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for covered contracts.
  • EO 13706 mandates paid sick leave.
  • EO 13658 sets a minimum hourly wage rate (adjusted annually) for covered workers.
• Vacation and Holidays: Specific provisions for paid vacation (based on years of service) and paid holidays (minimum of eleven per year) are outlined.
• Conformance Process: Instructions are provided for contractors needing to classify employees in occupations not explicitly listed in the wage determination.

This document is crucial for bidders to accurately estimate labor costs for their proposals. Understanding the required minimum wages, fringe benefits, and applicable executive orders is essential for compliance and competitive bidding on federal service contracts within the specified geographic area.