J046--36C25926Q0345| Request for Quote on Reverse Osmosis Water System Maintenance and Service for Rocky Mountain Regional VA Medical Center SDVOSB Set-Aside

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0345) for commercial items, seeking quotes for Reverse Osmosis Water System Maintenance and Services for the Rocky Mountain Regional VA Medical Center. The government anticipates awarding a firm-fixed-price contract.

The contract will cover maintenance and service for various Reverse Osmosis (RO) water systems across different buildings, including:

• Portable Dialysis RO Units (QTY 3 in Clinic Building North/Dialysis (G))
• Portable Dialysis RO Units (QTY 8 in G-3 Dialysis (G) & H-1 SCI Renal Dialysis (H))
• Sterile Processing Service (SPS) RO Water System (Diagnostic and Treatment (DAT))
• Pathology and Laboratory Service RO Water System (Diagnostic and Treatment (DAT))
• Research Laboratory RO Water System (Research (B))
• Dialysis G-3 RO Water System Units (QTY 2 in Clinic Building North/Dialysis (G))
• Unscheduled Maintenance (Not-To-Exceed $11,000.00 per year)

Services are required for a Base Year (07-22-2026 to 07-21-2027) and four Option Years.

• Contract Type: Firm-Fixed Price

• Period of Performance: Base Year (07-22-2026 to 07-21-2027) plus four option years.

• Total Duration: Up to 5 years and 6 months, including potential extensions.

• Questions Deadline: April 01, 2026, 4:00 PM MT (submit in writing).

• Quote Submission Deadline: April 09, 2026, 12:00 PM MT.

• Submission Method: Email only to lynn.lim@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation Factors:

  1. Technical capability or quality
  2. Price
  3. Past Performance

• Award will be made on an "All or Nothing" basis.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• SDVOSB status must be VetCert verified and visible in the SBA Veteran Small Business Certification database at the time of quote submission and award.

• NAICS Code: 811210 with a small business size standard of $34 Million.

• Offerors must submit quotes in four volumes: Technical Capability, Price, Past Performance, and a completed VAAR 852.219-75 Certificate of Compliance.

• Refer to the attached Performance Work Statement (PWS) for detailed requirements.

• Department of Labor Wage Determination 2015-5419 Revision Number 31 applies.

Other / Unclassified

This document is a Wage Determination (No. 2015-5419, Revision No. 31) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in the state of Colorado, specifically for the counties of Adams, Arapahoe, Broomfield, Clear Creek, Denver, Douglas, Elbert, Gilpin, Jefferson, and Park.

This document is crucial for potential bidders on contracts covered by the Service Contract Act in the specified geographic area. It outlines the legally mandated minimum wages and benefits that must be paid to employees performing work under such contracts. Bidders must use this information to accurately calculate labor costs for their proposals, ensuring compliance with federal regulations. The document lists numerous occupational classifications with corresponding hourly rates and notes specific benefit requirements, including Health & Welfare and provisions related to Executive Orders 13706 and 13658. It also details the process for requesting additional classifications if a required occupation is not listed.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract Limitation: The contractor will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contract Limitation: The contractor will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors Limitation: The contractor will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Certification Acknowledgement: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during contract performance and upon completion.
• Cooperation: Offerors agree to cooperate and provide requested documents for compliance determination.
• Required Completion: The certification must be completed, signed, and returned with the offer. Failure to provide it will render the offer ineligible for award.

Bidders must carefully review the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction). This certification is mandatory for proposal submission and award. Failure to complete and submit this form will result in the offer being deemed ineligible.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide scheduled and unscheduled maintenance, and periodic preventive maintenance inspections for Reverse Osmosis (RO) Water Systems located at the Rocky Mountain Regional VA Medical Center in Aurora, CO.

• Furnish labor, parts, supplies, and equipment for maintenance and repair of specified RO water systems.

• Ensure equipment functions in conformance with NFPA-99, OSHA, CDRH, JCAHO, FDA, and manufacturer specifications.

• Services include all labor, parts, supervision, and transportation for full-service maintenance and repair.

• Maintain dialysis water equipment, including:

  • 3 Portable Dialysis RO Units (AmeriWater)
  • 8 Portable Dialysis RO Units (Mar Cor)
  • 1 Sterile Processing Service (SPS) RO Water System (Evoqua/Xylem)
  • 1 Pathology and Laboratory Service RO Water System (Evoqua/Xylem)
  • 1 Research Laboratory RO Water System (Evoqua/Xylem)
  • 2 Dialysis G-3 RO Water System Units (Mar Cor)

• Scheduled maintenance (PM) must be completed annually, within a year of the previous service.

• Specific PM tasks are detailed for portable and central RO systems, including filter changes, water analysis (chemical, bacterial, LAL), calibration, and component inspection.

• Unscheduled maintenance requires on-site response within four hours of request.

• Parts for repair must be provided within 24 hours of problem diagnosis.

• All maintenance and repairs must be documented via Engineer Service Reports (ESRs).

• Location: Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045.

• Coverage Hours: Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding federal holidays.

• Contractor must furnish all necessary spare and replacement parts; costs are included in the contract coverage.

• Only new standard parts (OEM or equal) are permitted.

• Contractor must provide tools, test equipment, service manuals, and diagnostic software.

• Personnel servicing equipment must be fully qualified (factory trained with a minimum of two years of experience).

• Contractor must provide copies of FSE factory certificates.

• Test equipment must be calibrated and certified, traceable to national standards.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Reverse Osmosis Water System Maintenance and Service for the Rocky Mountain Regional VA Medical Center. The solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

The specific requirements for maintenance and service of the Reverse Osmosis Water System are detailed in the attached "PWS RODI Maintainance and Services" document.

• Solicitation Number: 36C25926Q0345

• NAICS Code: 811210

• Product Service Code: J046

• Place of Performance: Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora CO 80045, USA

• Response Date/Time/Zone: April 09, 2026, 12:00 PM Mountain Time, Denver, USA.

• Full requirement details are provided in the "Combined Synopsis-Solicitation on Reverse Osmosis Water System Maintenance and Service" document.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Additional referenced documents include:

  • Combine Synopsis RODI Maintainance and Services
  • PWS RODI Maintainance and Services
  • VAAR 852 219 75 as of 26 Mar 2024 Services
  • Service Contract Act WD 2015 5419 Revision 31 December 03 2025