J046--656-26-4-0236-0764 - Service - Critical Water System Preventative Maint Srvc - STC

Solicitation / RFP / RFQ

This solicitation is for Critical Water System Sanitation, Preventative Maintenance, and Repair Services for the Sterile Processing Services (SPS) at the St. Cloud VA Health Care System. The contractor will be responsible for inspection, sanitization, cleaning, maintenance, and repair of the critical water system.

• Quarterly preventative maintenance (PM), testing, and repair services for the Critical Water System (Reverse Osmosis and Deionized - RO/DI).

• Furnish labor, tools, equipment, personnel, transportation, and necessary materials.

• Provide written and/or electronic service orders for each service rendered.

• Remove all consumable and expendable items used during service off-site according to environmental guidelines.

• Maintain critical water system according to OEM recommendations and AAMI ST108 standards.

• Provide all supplies, including filters, bulbs, quartz sleeves, and membranes.

• Perform critical water loop disinfection quarterly using "Ozone Disinfection" as the primary means, with chemical disinfection as secondary.

• Conduct water quality testing (pH, conductivity, bacteria, endotoxin, temperature, TDS, hardness, etc.) for verification of services.

• Emergency services for repair and/or replacement of parts, responding within four (4) hours and on-station within twenty-four (24) hours of a request.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year with 4 Option Years (July 1, 2026, through June 30, 2031).

• Place of Performance: St. Cloud VA Health Care System, 4801 Veterans Drive, St. Cloud, MN 56303.

• A mandatory site visit is scheduled for June 9, 2026, at 1:00 PM local time. Attendance is required for vendors wishing to submit a quote.

• Technical questions must be submitted in writing by 10:00 AM CST on June 12, 2026.

• Offers must be submitted by the Due Date/Time specified in Block 8 of SF 1449.

• Evaluation will be based on Lowest Priced, Technically Acceptable (LPTA).

• Technical acceptability factors include:

  • Three (3) years of experience in preventative maintenance of RO/DI water systems in VA medical hospitals or comparable facilities.
  • Submission of three (3) relevant projects completed within the last six (6) years.
  • Correspondence from ALL original equipment manufacturers (OEMs) indicating technician training and qualification.

• Past performance will be evaluated using the Contractor Performance Assessment Reporting System.

• Price will be evaluated by adding the total of all line-item prices, including options.

• This acquisition is UNRESTRICTED.

• NAICS Code: 221310 (Water Supply and Irrigation Systems)

• Size Standard: $41 Million

• Wage Determination 2015-4952 Rev. 29 dated 05/13/2026 applies.

• Offerors must state their understanding of the requirements to pay in accordance with the Service Contract Labor Standards.

• Offerors must provide narrative demonstrating capability to meet Statement of Work requirements and describe their proposed technical approach, organization, staffing, and management.

• Pricing must be submitted in accordance with the format in B.3 (Price Schedule) and include all labor, overhead, profit, materials, and associated costs.

Wage Determination

This document is a Wage Determination issued under the Service Contract Act (SCA) for the State of Minnesota, specifically for the counties of Benton and Stearns. It lists the minimum wage rates and fringe benefits required for various occupations employed on federal service contracts in that geographic area.

• Occupational Listings: The document provides a comprehensive list of occupations, categorized by general field (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology). Each occupation is assigned a code, title, and a corresponding minimum hourly wage rate.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, detailed separately. These include Health & Welfare benefits and paid sick leave (EO 13706). Specific rates are provided for both regular Health & Welfare and the EO 13706 sick leave.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements.
• Vacation and Holidays: Standard provisions for paid vacation (based on years of service) and paid holidays (eleven per year) are included.
• Conformance Process: Instructions are provided for contractors needing to request authorization for additional classifications and wage rates not listed in this determination, including the use of Standard Form 1444 (SF-1444).

This wage determination is crucial for bidders to accurately estimate labor costs for their proposals. It establishes the minimum wages and benefits that must be paid to employees performing work under a federal service contract in the specified locations. Failure to comply with these wage and benefit requirements can lead to contract violations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, using Simplified Acquisition Procedures (FAR Part 16). The Department of Veterans Affairs (VA) is seeking quotes for Critical Water Maintenance Services for the VA Saint Cloud Health Care System. This announcement is the only solicitation, and quotes are being requested.

• Preventative maintenance services for the critical water system at the VA Saint Cloud Health Care System.

• Specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation.

• Contract Type: One firm-fixed-price contract award is anticipated.

• Period of Performance: Base year from 07-01-2026 to 06-30-2027, with four (4) one-year option periods available at the government's discretion.

• Estimated Value: Not specified in the provided text.

• Solicitation Number: 36C26326Q0774

• Response Date/Time: June 26, 2026, 10:00 AM Central Time (CST).

• Submission Method: Quotes must be emailed to curt.larose@va.gov prior to the closing date and time. It is the offeror's responsibility to ensure receipt.

• Applicable FAR Provisions: 52.212-1, 52.212-2, and 52.212-3 are detailed in the attached solicitation document.

• Applicable FAR Clauses: 52.212-4 is included in the attached solicitation document.

• Technical Questions Due: Via email only to curt.larose@va.gov no later than June 12, 2026, 10:00 AM CST.

• NAICS Code: 221310 (Water Supply and Systems)

• Size Standard: $41 million

• Registration: Prospective offerors must be registered and current in the System for Award Management (SAM) database at the time of offer.

• Responsibility: Quotes will only be accepted from responsible contractors.

• Set-Aside: Not specified in the provided text.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2019-02.

• Defense Priorities and Allocations System (DPAS) does not apply.

• Additional requirements are listed within the attached solicitation document.