J046--Critical Water System Preventative Maint Srvc - STC VA
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office 23 (NCO 23), has issued a Sources Sought Notice for market research to identify Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) sources. The objective is to find capable firms for critical water system preventative and emergent maintenance and sanitation services at the Saint Cloud VA Health Care System (STC VA HCS). This is not a solicitation, and no contract will be awarded from this notice. Responses are due by May 11, 2026, at 10:00 AM CT.
Scope of Work
The required services include comprehensive preventative maintenance, sanitation, and emergency support for the STC VA HCS critical water system. Preventative Maintenance:
- Adherence to OEM recommendations and AAMI ST108 standards.
- Regular servicing of key components: NuStream CGD-34 RO System, NuStream Electro-Deionizer, Cone Bottom Tank, Grundfos CME 10-3 Distribution Pump, Viqua Pro30 UV Treatment System, Filter Vessel Assembly, Anti-Scalant Tank Assembly, Chlorine Destruct Tank Assembly, and Hydrocheck Alarm System.
- Quarterly tasks: Filter replacement, full critical water loop sanitization with lab testing, and controller calibration.
- Semi-Annual tasks: Endotoxin filter replacement and UV light service/bulb replacement.
- Annual tasks: UV light service/bulb replacement, UV quartz sleeve replacement, RO membrane replacement, and vent filter replacement.
- Contractors must provide a detailed maintenance schedule/checklist, technical documentation, and test equipment. Sanitation:
- Quarterly critical water loop disinfection primarily using Ozone, with chemical disinfection as a secondary method.
- Additional disinfections are required if water samples fail to meet ANSI/AAMI ST108 limits. Emergency Services:
- Response for repairs and parts replacement not covered by routine PM.
- Contractors must respond within four (4) hours and be on-station at the St. Cloud VA Campus within twenty-four (24) hours of a request.
- Requires a written itemized estimate and approval from the Contracting Officer/COR before proceeding. Only new, non-refurbished parts are permitted.
Contract Details
- Opportunity Type: Sources Sought / Presolicitation (Market Research)
- NAICS Code: 221310 (Water Treatment and Distribution Services)
- Small Business Size Standard: $41 million
- Product Service Code (PSC): J046 (Maint/Repair/Rebuild of Equipment – Water Purification and Sewage Treatment Equipment)
- Place of Performance: Saint Cloud VA Medical Center
Submission Requirements
- Response Deadline: May 11, 2026, 10:00 AM CT
- Submission Method: Email only to curt.larose@va.gov.
- Email Subject Line:
36C26326Q0649 Critical Water System Maintenance and Sanitation - Required Information: Company Name, SAM UEI, Contact Person (name, phone, email), Business Size under NAICS 221310, and socio-economic small business status (e.g., SDVOSB, VOSB, HUBZone, 8(a), WOSB, SDB).
Additional Notes
This notice is for informational and market research purposes only. The government will not accept technical questions at this time, nor will it pay for any costs incurred in responding. Responses will inform future set-aside decisions (unrestricted, small business, or socio-economic small business). Information regarding subcontracting, "similarly situated entities," and "ostensible subcontractors" is provided for potential future solicitations.