J046--Humidifier RO System Maintenance and Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 8, is soliciting proposals for Humidifier Reverse Osmosis (RO) System Maintenance and Service for the 4th Floor Research area at the Malcom Randall VA Medical Center in Gainesville, Florida. This is a Combined Synopsis/Solicitation for a Firm-Fixed-Price (FFP) contract. The acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offers are due by April 30, 2026, at 4:00 PM EST.
Scope of Work
The contractor will provide comprehensive Humidifier RO System Maintenance Services, including preventive maintenance, inspection, water quality monitoring, consumable replacement, and operational support. This requires contractor-furnished equipment. Key performance metrics include system uptime (>=95%), response time (<=1 day), 100% PM completion, and 100% consumable availability. Deliverables include service reports, monthly maintenance logs, and deficiency reports.
Contract & Timeline
- Contract Type: Firm-Fixed-Price (FFP)
- Period of Performance: One (1) base year (August 1, 2026 – July 31, 2027) and four (4) one-year option periods, for a potential total of five years.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 221310
- Offer Submission Deadline: April 30, 2026, by 4:00 PM EST
- Questions Deadline: April 24, 2026, by 11:00 AM EST
- Site Visit: April 23, 2026, at 10:00 AM EST at Malcom Randall VA Medical Center (attendance encouraged but not mandatory).
Submission & Evaluation
Offers must be submitted via email to John.Shultzaberger@va.gov. Evaluation factors include Technical Approach, Past Performance, and Price. Technical Approach and Past Performance are significantly more important than Price. Award will be made to the responsible offeror whose proposal represents the best value to the Government.
Eligibility & Notes
This acquisition is exclusively for SDVOSB concerns. Offerors must be registered and verified in the Small Business Administration (SBA) database and active in SAM.gov at the time of award. Questions should be directed to Bernadette.Quevedo@va.gov.