J046--Humidifier RO System Maintenance and Service

Amendment / Modification

This Amendment 0001 cancels Solicitation 36C24826Q0596 in its entirety.

• The entire solicitation is canceled.

• No award will be made under Solicitation 36C24826Q0596.

• Any proposals submitted will not be evaluated.

• Offerors are encouraged to monitor SAM.gov for any future re-solicitation of this requirement.

The Government determined cancellation is necessary due to insufficient information regarding the existing Humidifier Reverse Osmosis (RO) Water Treatment System's configuration and site conditions. During the site visit, the Government could not locate or verify the system, preventing adequate responses to vendor questions about system configuration, equipment, and operational requirements. This uncertainty would not allow for fair and accurate competition. The Government intends to reassess the requirement, locate the system, and gather necessary technical information before potentially issuing a revised solicitation.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial services to procure Humidifier RO System Maintenance Services. The Department of Veterans Affairs intends to award a Firm-Fixed-Price contract for the provision of all necessary supplies, materials, equipment, labor, supervision, management, and transportation.

• Provision of Humidifier RO System Maintenance Services.

• Includes preventive maintenance, inspection, water quality monitoring, consumable replacement, and operational support.

• Contractor-furnished equipment is required.

• Performance metrics include system uptime (>=95%), response time (<=1 day), PM completion (100%), and consumable availability (100%).

• Deliverables include service reports, monthly maintenance logs, and deficiency reports as required.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: One (1) year base period and four (4) one-year option periods, for a total potential period of performance of five (5) years.

• Base Year: August 1, 2026 – July 31, 2027.

• Offers must be submitted via email to John.Shultzaberger@va.gov.

• Offer submission deadline: April 30, 2026, by 4:00 PM EST.

• Questions deadline: April 24, 2026, by 11:00 AM EST via email to Bernadette.Quevedo@va.gov.

• Evaluation Factors: Technical Approach, Past Performance, and Price. Technical Approach and Past Performance are significantly more important than Price.

• Award will be made to the responsible offeror whose proposal represents the best value to the Government.

• This acquisition is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be registered and verified in the Small Business Administration (SBA) and System for Award Management (SAM.gov).

• A site visit is scheduled for April 23, 2026, at 10:00 AM EST at Malcom Randall VA Medical Center. Attendance is strongly encouraged but not mandatory.

• Offerors must be actively registered in SAM.gov at the time of award.

Solicitation / RFP / RFQ

This solicitation is for Humidifier / Reverse Osmosis (RO) Water Treatment System Services for the Department of Veterans Affairs, North Florida/South Georgia VHS, Malcom Randall VA Medical Center in Gainesville, Florida. The services are specifically for the 4th Floor Research area.

• Maintenance and service for Humidifier / Reverse Osmosis (RO) Water Treatment Systems.

• Not specified in the provided text.

• Response Date/Time/Zone: April 30, 2026, 16:00 Eastern Time, New York, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), 1601 SW Archer RD, Gainesville FL 32608.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C24826Q0596

• Product/Service Code: J046

• NAICS Code: 221310

• Place of Performance: Department of Veterans Affairs, North Florida/South Georgia VHS, Malcom Randall VA Medical Center, 1601 SW Archer RD, Gainesville FL 32608, USA.

• Point of Contact: John H. Shultzaberger, Contracting Officer (John.Shultzaberger@va.gov, 352-214-5135).

• A document titled "36C24826Q0596" is attached.