J046--SPS RO System Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Networking Contracting Office (NCO1) in West Haven, CT, has issued a Special Notice indicating its intent to award a sole source procurement to Evoqua Water Technologies LLC. This requirement is for SPS RO System Maintenance at the White River Junction VA Healthcare System, specifically for the preventative maintenance of a critical RO and DI water generation system. Interested parties who believe they can satisfy the requirements must submit their capabilities in writing by May 15, 2026, at 5:00 PM EST.
Scope of Work
The services required include comprehensive preventative maintenance for the RO and DI water generation system. Key tasks encompass:
- Routine service and maintenance visits (quarterly)
- Mechanical/electrical and operational checks (quarterly)
- Data collection and remote monitoring
- Filter replacements (pre-filters quarterly, vent annually)
- Annual pump and instrumentation maintenance
- Annual replacement of UV lamps/sleeves and calibration of instruments
- Annual membrane cleaning, sanitization, storage tank sanitization, and loop sanitization
- Annual analytical services (TOC, Bacteria, Endotoxin)
- As-needed carbon/softener filter valve rebuild/rebedding
- Covered equipment repair or replacement and emergency call-out services
The equipment to be maintained includes various valves, filters, an M41 RO unit, conductivity probes, flowmeters, SDI equipment, storage tanks, distribution loop pumps, ultraviolet light systems, pressure sensors, and a remote monitoring panel.
Contract & Timeline
- Contract Type: Special Notice (Notice of Intent for Sole Source)
- Period of Performance: A base year plus four (4) option years, with each year being 365 days from the contract award date.
- NAICS Code: 221310 (Water Supply and Irrigation Systems)
- Small Business Size Standard: $41 Million
- Published Date: May 11, 2026
- Response Due Date: May 15, 2026, at 5:00 PM EST
Set-Aside & Eligibility
The VA intends to award this as a sole source procurement to Evoqua Water Technologies LLC under FAR 6.302-1. This is justified because the water purification system is proprietary to Evoqua/Xylem, and only Evoqua's authorized technicians possess the necessary specialized knowledge and expertise to service it.
Submission & Evaluation
This notice is not a solicitation or a request for proposal. However, firms that believe they can meet the stated requirements must clearly identify their capabilities in writing. Responses should be sent to Kenya Mitchell at Kenya.Mitchell1@va.gov. The information submitted will be used solely to determine if competitive procedures could be used for this acquisition. The government retains discretion regarding whether to open the requirement to competition based on responses to this notice.