J046--SPS RO System Replacement, bld 143

Solicitation / RFP / RFQ

This solicitation is for the repair of the Reverse Osmosis (RO) water system located in the sub-basement of Building 143 at the Salem VA Medical Center, VA 24153. The acquisition is set aside for Small Business.

• Replacement of 3 membrane housings on RO system 1 (including end caps).

• Replacement of 6 membranes on RO systems 1 and 2.

• Repair of a leak on RO system 2.

• Replacement of the system recirculation pump.

• Supply of a replacement system recirculation pump for back stock.

• Re-piping of Sch 80 PVC from the recirculation pump to UV filters (1-1/2").

• Re-piping of current supply and return 3" Sch 80 PVC with 2" Sch 80 PVC.

• Re-bedding of the carbon tank on RO system 2.

• Work must minimize disruption to VA Medical Center activities.

• Compliance with national, state, and local codes.

• Specific materials required include: Fiberglass membrane housing 4" x 40", RO membrane TW30XLE-4040, Low pressure membranes 2600 gpd, Circulation Pump (115v/230v/1phase, 1-1/2 HP, 1-1/4” flanges), and Schedule 80 CPVC piping.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 120 days from the date of award. Base Period: POP Begin 06-01-2026, POP End 10-31-2026.

• Estimated Value: Approximately $41 Million (This appears to be an estimate for the total acquisition, not necessarily this specific task order).

• Submission Deadline: May 15, 2026, 10:00 AM EST via email to Kristine Woodbury (kristine.woodbury@va.gov).

• Quotes must be assembled into specific sections (Quote Form, Pricing, Representations and Certifications, Technical/Management Approach, Past Performance).

• Technical Volume page limit: 25 pages (excluding specific sections).

• Evaluation Factors: Technical/Management Approach, Past Performance, and Price. Award will be made to the offeror providing the best value.

• Technical Questions Deadline: May 11, 2026, 10:00 AM EST via email to Kristine Woodbury.

• This acquisition is a total small business set-aside.

• Offerors MUST be a verified Small Business (SB) vendor at the time of quote submittal.

• All Quoters shall be registered and current in the System for Award Management (SAM) database at time of award.

• A site visit is recommended but not required, scheduled for May 8, 2026, at 10:00 AM. RSVP required by May 7, 2026.

• FAR part 13.5 Simplified Acquisitions Procedures will be used.

• Background checks are not required, but photo identification and advance notice are needed for VA Badges.

• Invoices shall be submitted electronically upon completion of service.

Quality Assurance Surveillance Plan (QASP)

This document outlines the Quality Assurance Surveillance Plan (QASP) for the SPS RO System Replacement Service contract at the Salem Veterans Affairs Medical Center (VAMC). It details the systematic method the government will use to evaluate the contractor's performance.

• Monitoring: Defines what will be monitored, how monitoring will occur, who will conduct it, and how results will be documented.
• Government Roles: Identifies the Contracting Officer (CO) and Point of Contact (POC) responsible for surveillance.
• Contractor Roles: Designates the contractor's Program Manager.
• Performance Standards: Lists specific performance objectives, standards, Acceptable Quality Levels (AQLs), surveillance methods, and potential incentives/disincentives for three key areas:
  1. Adherence to PWS Section B.3 requirements and successful service provision (95% AQL).
  2. Adherence to PWS invoice and records management, and compliance with national, state, and local codes (95% AQL).
  3. Provision and maintenance of all equipment as per Paragraph B.3 (100% AQL).
• Incentives/Disincentives: Outlines how favorable or unfavorable performance evaluations will be used, with potential for Contract Discrepancy Reports (CDRs) for failures.
• Surveillance Methods: Includes direct observation, complaint review, and user surveys.
• Ratings: Defines outcomes as Positive (<=1 incident), Neutral (<=3 incidents), or Negative (>3 incidents) of not meeting performance standards.
• Documentation: Details procedures for documenting acceptable and unacceptable performance, including the use of CDRs for corrective action.
• Meetings: Specifies monthly performance assessment meetings between the POC and the contractor.

This QASP is crucial for understanding how the government will measure and evaluate the contractor's performance against the contract requirements. Bidders should pay close attention to the performance standards, AQLs, and the consequences (incentives/disincentives, CDRs) associated with meeting or failing to meet these standards. This plan directly impacts how contract success will be assessed.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4315, Revision No. 31) establishing minimum wage rates and fringe benefits for various occupations in the service industry within specific geographic areas. It is intended to be incorporated into federal contracts to ensure fair wages for service employees.

• Lists occupational codes, titles, and corresponding minimum hourly wage rates.
• Includes a section on required fringe benefits, specifically "HEALTH & WELFARE" at $5.55 per hour (or $222.00 per week / $962.00 per month).
• Notes specific Executive Orders (EO 13706 and EO 13658) that may apply, detailing paid sick leave and minimum wage requirements for federal contractors.
• Provides guidance on the conformance process for unlisted classifications.

Bidders must use this wage determination to understand the minimum labor costs associated with performing services under a federal contract. It is crucial for accurately calculating labor costs in proposals and ensuring compliance with federal labor laws. The listed wage rates and fringe benefits are the minimums that must be paid to employees performing work covered by this determination.