J046--Update Pentair Soft Water Generators Including Chemistry and Preventive Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contract Office 02 (36C242), has issued a Sources Sought notice (Notice ID: 5fc6cddadb4a4a17a085208afaac4e9e) to identify capable sources for Pentair Soft Water Generator upgrades, including chemistry and preventive maintenance, at the Bath VA Medical Center in Bath, NY. This is for planning purposes only and is not a request for proposals. Capability statements are due by March 2, 2026, at 3:30 PM EST.
Purpose
This Sources Sought notice serves as market research to determine the availability of qualified contractors to provide a fully operational, turnkey soft water generator system. The government is assessing the viability of a potential set-aside for this requirement.
Scope of Work
The requirement includes providing and maintaining a fully operational, turnkey soft water generator system. Key services and specifications include:
- System Provision: Supply and maintain a duplex progressive flow softener system with specific flow rates (59 GPM continuous, 76 GPM peak) and pressure drop limits (15 PSI). Softener tanks must hold a minimum of 5 Cu. Ft. of resin, and brine tanks a minimum of 24" Dia.X50" high. The system must be certified to NSF/ANSI 61 standards.
- Maintenance & Chemistry: Perform monthly preventive maintenance visits, including salt addition, bridging checks, controller setting checks, and leak inspections. Provide and deliver testing chemicals for soft water concentration maintenance.
- Repairs & Support: Service all applicable system components (pumps, controllers, chemical tanks) with necessary replacements/upgrades. Technicians must be OEM qualified and available 24/7 with a 2-hour response time for emergencies.
- Reporting: Provide VA staff access to the contractor's system for reports and metrics.
- Schedule: On-site work will be scheduled in advance with the VA and performed during regular business hours (Monday-Friday, 8:00 AM - 4:00 PM), excluding Federal Holidays.
Contract Details
- Anticipated Contract Type: Firm-fixed price.
- Anticipated Period of Performance: June 1, 2026, to May 31, 2027, with four (4) option years.
- NAICS Code: 221310 – Water Supply and Irrigation Systems.
Eligibility & Submission Requirements
- Set-Aside: The government is currently determining the viability of a set-aside. Contractors must identify their NAICS code and size status, and provide documentation for any socio-economic categories (e.g., SDVOSB, VOSB).
- Capability Statement: Interested sources must submit a capability statement demonstrating their ability to provide the required services. This should include:
- Identification of NAICS code and size status.
- Documentation for socio-economic categories (if applicable).
- Identification of any Federal Supply Schedules that may carry the desired services.
- 2-3 instances of relevant experience.
- Any intended teaming agreements.
- Proof of applicable certifications or training.
- Submission Deadline: March 2, 2026, by 3:30 PM EST.
- Submission Method: Email capability statements to Jamie Boyar at jamie.boyar@va.gov.
Place of Performance
Bath VA Medical Center, 76 Veterans Ave, Building 76, Bath, NY 14810.