J047--Upgrade Pneumatic Tube System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 10, is seeking quotations for the upgrade and modernization of the Pneumatic Tube System (PTS) at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. This Request for Quotation (RFQ) aims to replace legacy components and upgrade software to ensure system integrity, performance, and security. Offers are due by February 3, 2026, at 10:00 AM.
Scope of Work
The project requires a comprehensive upgrade including:
- Hardware Modernization: Replacement of control boards, installation of new TU/Blower Control Boards, rebuild kits, blower valve assembly, a Swisslog-supplied Windows 2022 Server, carriers, Whisper Kits, spare touchscreen panels, SD cards, mini UPS kits, and a TU/Blower Configuration Kit.
- Software Upgrade: Installation and configuration of TransLogic Software Version 8, replacement of PCBs for Version 8 and Ethernet communication, and SD card configuration.
- Training and Support: 8 hours of on-site technician training and delivery of technical documentation.
- Software Management Agreement (SMA): A one-year SMA providing access to Version 8 software license, updates, bug fixes, and 24/7/365 Tier 2/3 technical support.
- Commissioning and Testing: Tuning, testing, and start-up of the upgraded PTS, with verification of all components.
- Deliverables Timeline: Hardware & server installation within 60 days of NTP; Software Upgrade & Configuration within 75 days; Final Testing and Commissioning within 90 days; Training, Technical Documents, and SMA Activation at completion.
Contract & Timeline
- Contract Type: Firm-Fixed-Price (RFQ)
- Period of Performance: 90 calendar days from Notice to Proceed (NTP).
- Set-Aside: UNRESTRICTED
- NAICS Code: 811210 (Size Standard: $34 Million)
- Offers Due: February 3, 2026, at 10:00 AM
- Published: January 23, 2026
Evaluation
The Government will award to the responsible offeror whose offer is most advantageous, considering price and other factors. Evaluation will be based on "Price Alone" for the basic requirement, with options evaluated by adding their total price.
Additional Notes
Offers must be submitted electronically to luke.turner@va.gov. The Contracting Officer is Luke A. Turner (513-559-3702). Payment will be made via Electronic Funds Transfer (EFT) through the System for Award Management, with invoices submitted upon service completion. The solicitation includes various FAR and VAAR clauses.