J049--Sources Sought Notice Need a contractor for Generator Testing Services Louis A Johnson VA Medical Center 36C24526Q0352

Sources Sought Notice

This notice is issued by the Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, to identify vendors interested in and capable of providing Generator Testing Services for the Louis A. Johnson VA Medical Center. This is for planning purposes only and does not constitute a solicitation.

• Location: Louis A. Johnson VA Medical Center, Clarksburg, WV.

• Contract Structure: Base Year plus four (4) Option Years, with 24/7/365 emergency coverage.

• Services: Provide labor, materials, and equipment for monthly, annual, and triennial testing, as well as emergency repair services.

• Monthly Operational Test: Minimum 30-minute duration, with a transfer time of 10 seconds or less. Includes Automatic Transfer Switch (ATS) rotation.

• Supplemental Load Bank Testing: Required if generator fails to reach 30% of nameplate kW or manufacturer's recommended exhaust gas temperature during monthly run. Involves using a portable load bank for 2 hours annually at 75% of nameplate rating.

• Triennial (36-Month) 4-Hour Run: Continuous 4-hour load test, with the first 3 hours at minimum 30% of nameplate kW and the final hour at minimum 75% of nameplate kW.

• Emergency Response & Repair: Maximum 2-hour on-site response time, 24/7/365 availability. Requires a "Return to Service" report.

• All reports must be "Audit-Ready" and submitted within 72 hours.

• Specific data required includes kW/Amperage, Hz, exhaust temperatures, battery diagnostics, and certification of compliance with VHA/NFPA 110.

• Record retention for generator test records is a minimum of three (3) years.

• Technicians must be EGSA-certified or factory-trained.

• Work must comply with NFPA 70E standards, including Arc Flash PPE and safe working perimeter establishment.

Details provided for five generators (GENSET #1-5) at the facility, including manufacturer, model, serial number, load rating, power factor, frequency, amperage, voltage, phase, building, and location.

• Interested parties should respond via email to Billie.Pratt@va.gov by 10:00 AM ET on 03-20-2026.
• Responses should include business name, entity ID, business type, socio-economic status, contact information, capability statement, previous experience, available contract vehicles, and confirmation of ability to meet performance requirements, including self-performance or subcontracting plans.

This is a sources sought notice for planning purposes; the acquisition strategy (e.g., set-aside, full and open) is to be determined based on market research results.

Sources Sought Notice

This notice is issued by the Department of Veterans Affairs (VA), Network Contracting Office 5, to identify vendors capable of providing Generator Testing Services for the Louis A. Johnson VA Medical Center (VAMC) in Clarksburg, WV. This is for planning purposes to determine acquisition strategy and potential set-asides.

• Scope of Work: Provide monthly, annual, and triennial testing, as well as emergency repair services for generators.

• Testing Frequencies: Monthly operational tests (minimum 30 mins under load), annual supplemental load bank testing (as required), and triennial 4-hour load tests (increasing load).

• Emergency Response: 24/7/365 on-call availability with a maximum 2-hour on-site response time for repairs.

• Documentation: All reports must be "Audit-Ready" and submitted within 72 hours, including specific data (kW/Amperage, Hz, temperatures), battery diagnostics, and attestation of compliance with VHA/NFPA 110 standards.

• Compliance: Adherence to NFPA 110 and NFPA 70E standards. Technicians must be EGSA-certified or factory-trained.

• Record Retention: Maintain generator test records for a minimum of three years.

• Period of Performance: Base Year plus four (4) Option Years.

• Location of Performance: Louis A. Johnson VA Medical Center, 1 Medical Center Drive, Clarksburg, WV 26301.

• Response Deadline: March 20, 2026, 10:00 AM Eastern Time, New York, USA.

• Submission Method: Email to Bill Pratt at Billie.Pratt@va.gov.

• Required Information: Business name (with UEI), business type/socio-economic status, POC details, capability statement, previous experience, available contract vehicles, summary of services offered/not offered, certifications/licenses, and confirmation of self-performance or subcontracting plans (including subcontracting limitations compliance).

• This is a Sources Sought notice for market research. The results will inform potential set-aside decisions (e.g., SDVOSB, small business, full and open).

• This notice does not constitute a solicitation. Responses are not offers and cannot be accepted to form a binding contract.