J055--Replace Flooring, Baltimore VA Medical Center

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for floor replacement services at the VA Baltimore New Flooring at BT PM&R Phase II. The project involves replacing old, cracked, and damaged VCT flooring with new Luxury Vinyl Tile (LVT) and new vinyl cove base on the 2nd floor of the hospital.

• Installation of Luxury Vinyl Tile (LVT) and Vinyl Wall Cove Base.

• Specific LVT requirements include Solid Vinyl Tile, 0.125in thickness, 0.020in wear layer, UV cured Polyurethane finish, and meeting various ASTM performance tests. It must also be warranted by the manufacturer for 10 years.

• Specific Vinyl Wall Base requirements include a 6" height, coved shape, and meeting ASTM F-1861 performance standards. It must also have a 2-year commercial warranty.

• Contractor must provide dust control measures, ensure clean work areas, isolate HVAC systems, seal doors, contain and dispose of trash, and use sealed containers for removed materials.

• Sub-flooring preparation includes inspection and correction of deficiencies, filling cracks with leveling compound (not adhesive), and ensuring the floor is clean and dry.

• Installation must follow manufacturer's instructions, use a minimum 45kg roller, and ensure adhesive marks are cleaned before setting.

• Work areas adjacent to inpatient care must maintain minimal noise levels.

• Contractor must be experienced in similar floor covering applications.

• A 1-year warranty from final acceptance is required for installation and all work.

• Contract Type: Firm-Fixed-Price.

• Estimated Period of Performance: March 2, 2026 - March 4, 2026.

• NAICS Code: 238330 (Flooring Contractors).

• Size Standard: $19 Million.

• Offers are due by February 25, 2026, 11:00 AM EST.

• Questions must be submitted in writing to melissa.chanduviholmes@va.gov by February 18, 2026, 11:00 AM EST.

• The RFQ will be evaluated using Comparative Evaluation.

• Offerors must submit signed and dated offers.

• Offers must include solicitation number, receipt time, offeror's contact information, technical description, warranty terms, price, "remit to" address, representations and certifications, and acknowledgment of amendments.

• This acquisition is set aside for Small Business.

• The Floor Finish Plan is attached as a separate document.

• VA Interior Designer will approve color and manufacturer for both LVT and wall base.

Form / Attachment / Pricing Sheet

This document is a "Floor Finish Plan" for "PM+R PHASE II - LVT FLOORING PLAN" located in "VAMHCS BUILDING 1 - 2ND FLOOR". It details the specific flooring materials and layouts for various rooms and areas within the specified phase and building.

• The plan outlines floor finishes for different spaces including offices, therapy rooms (Occupational Therapy, Physical Therapy), multipurpose rooms, waiting areas, corridors, and specialized rooms like "ADL SPLINT ROOM" and "PROSTHETICS".
• Specific room numbers and names are indicated on the plan.
• The drawing title specifies "LVT FLOORING PLAN", suggesting the primary material is Luxury Vinyl Tile.
• The plan is part of "EMS INTERIOR DESIGN" for the Department of Veterans Affairs.

This plan is crucial for bidders involved in construction, renovation, or interior finishing projects at the VAMHCS Building 1, 2nd Floor. It provides precise specifications for flooring materials and their placement, which will directly impact material procurement, installation, and overall project execution. Bidders must consult this plan to understand the scope of work related to flooring and to accurately estimate costs and timelines.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Firm Fixed Price contract for Floor Replacement Services at the VA Baltimore facility. The project involves replacing existing VCT flooring with new Luxury Vinyl Tile (LVT) and vinyl cove base on the 2nd floor of the PM&R department.

• Installation of new Luxury Vinyl Tile (LVT) and vinyl cove base.

• Materials must meet specific technical requirements including thickness, wear layer, and performance tests (ASTM standards).

• Contractor must manage dust control, site cleanliness, and waste disposal.

• Removal of existing base trim and molding prior to installation.

• Sub-flooring inspection and preparation, including filling cracks and ensuring a smooth, clean surface.

• Installation must adhere to manufacturer's instructions and industry best practices.

• A 1-year warranty from the date of final acceptance for installation and all work is required, in addition to manufacturer warranties.

• Contract Type: Firm-Fixed-Price.

• Estimated Period of Performance: March 2, 2026 - March 4, 2026.

• Estimated Value: $19 Million (This appears to be an estimate for the acquisition, not necessarily the contract award value).

• Offers are due by February 25, 2026, 11:00 AM EST.

• Questions must be submitted in writing to melissa.chanduvi.holmes@va.gov by February 18, 2026, 11:00 AM EST.

• The RFQ will be evaluated using Comparative Evaluation in accordance with FAR 13.

• This acquisition is unrestricted.

• NAICS Code: 238330 (Flooring Contractors).

• Size Standard: $19 Million.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• A "Floor Finish Plan" is attached as a separate document.