J059--36C249-26-AP-0547 - Filters and UV Bulb Services - Engineering
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes for a full-service contract for Air Handling Unit (AHU) air filter and Ultraviolet (UV) bulb services at the Nashville TVHS VAMC in Nashville, TN. This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by March 18, 2026, at 11:00 AM ET.
Scope of Work
The contractor will provide all labor and parts for the removal, replacement, and disposal of AHU air filters and UV bulbs for AHUs and heat exchangers. Key requirements include:
- Filter Specifications: HEPA-grade, high-capacity units (99.97% efficiency, <1.35" w.g. initial resistance, UL-900 & UL-586 rated, 10" w.g. durability).
- UV Bulb Specifications: Compact UV-C design, 253.7nm peak wavelength, constant UV output, correct wattage.
- Replacement Frequency: Pre-filters and secondary filters every 6 months; final filters every 3 years; UV bulbs annually.
- Disposal: Offsite disposal of used filters and mercury-containing UV bulbs per EPA guidelines.
- Logistics: Contractor must maintain a local storage facility within a 2-hour drive of the VA campus and provide will-call pick-up (2-hour notice) and same-day emergency delivery capabilities.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation (RFQ 36C24926Q0153).
- Period of Performance: Base year plus four (4) one-year option periods.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 561210 (Facilities Support Services) with a $47 Million size standard.
- Quotes Due: March 18, 2026, 11:00 AM ET.
- Questions Due: March 16, 2026, 11:00 AM CDT.
- Published Date: March 12, 2026.
Submission & Evaluation
Quotes must be submitted via email to Daphne.Stewart@va.gov with the subject "RFQ 36C24926Q0153 UV BULBS and FILTERS - TVHS". Award will be made to the responsible offeror whose quote is most advantageous to the Government, considering the following factors:
- Technical Qualifications: Demonstrated ability to meet requirements, knowledgeable employees, Quality Control Plan.
- Price: Fair and reasonable pricing, completed Price/Cost Schedule.
- Past Performance: Recent (within 3 years) and relevant experience with similar scope and demand, three references required. Offerors must be registered in SAM.gov with complete representations and certifications at the time of quote submission and award.
Point of Contact
Daphne Stewart, Daphne.Stewart@va.gov