J059--Bath/Canandaigua Elevator Maintenance

Amendment / Modification

This document is Amendment A0001 to Solicitation # 36C24226Q0337.

It provides answers to vendor questions regarding the solicitation:

• Testing: Elevator maintenance will include assisting a third party with inspections and load testing.
• Emergency Callbacks: Emergency callbacks are covered 24/7 under the scope of the contract.
• Price Adjustments: Annual price adjustments or escalations are not permitted under this contract.

This amendment clarifies requirements and provides answers to specific questions.

• The solicitation closing date is March 12, 2026, at 12:00 PM EST.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for elevator maintenance services for the Bath VA Medical Center and the Canandaigua VA Medical Center. The services include scheduled inspections, adjustments, repairs, and emergency call-back services for all elevators at both facilities.

• Comprehensive elevator service and maintenance agreements.

• All material, labor, supervision, tools, and supplies necessary for service and maintenance.

• Scheduled inspections, services, adjustments, and repairs.

• Unscheduled adjustments, services, and repairs during business hours.

• 24-hour/7-day a week emergency call-back service with a two (2) hour response time.

• Technicians on-site weekly for 52 weeks per year.

• Compliance with the latest approved editions of ASME A17.1/CSA B44-2022, NFPA 70E, OSHA requirements, and other applicable codes.

• Contractor must have 5 years of experience in elevator maintenance.

• Elevator mechanics must have 3 years of experience with the specified elevator types.

• Journeyman mechanic must be present when apprentices are working.

• Specific maintenance tasks are detailed for traction and hydraulic elevators, including weekly, monthly, quarterly, semi-annual, and annual schedules.

• Contract Type: Not explicitly stated, but implied to be a requirements-type contract with options.

• Period of Performance: Base period from 04/01/2026 to 03/31/2027, with four (4) option periods extending through 03/31/2031.

• Estimated Value: Not explicitly stated.

• Proposal Submission Deadline: March 12, 2026, at 12:00 PM EST.

• Questions Deadline: March 6, 2026, at 4:00 PM EST via email to Leia.Labruna@va.gov.

• Site Visits: Highly encouraged for both Bath VA Medical Center (Wednesday, March 4) and Canandaigua VA Medical Center (Thursday, March 5). Attendance confirmation required by March 3, 2026, at 1:00 PM EST.

• Offerors must submit a technical capability statement (max 10 pages), documentation of certifications, OSHA hours, past performance, and a statement of meeting emergency repair service requirements.

• Evaluation Factors: Technical Capability, Experience, and Price.

• This acquisition is UNRESTRICTED.

• NAICS Code: 238290 - Other Building Equipment Contractors.

• Size Standard: $22 Million.

• Site visits are highly encouraged.

• Offerors are cautioned that provisions and clauses are incorporated by reference and full text is available upon request or electronically.

• The solicitation number is 36C24226Q0337.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination for the Service Contract Act, specifically for the state of New York. It provides the minimum wage and fringe benefits required for specific occupations when performing contract work covered by the Service Contract Act.

• Wage Determination Number: 1975-0891, Revision No.: 64
• Date of Last Revision: 01/27/2026
• Applicable Area: New York Counties of Chemung, Livingston, Monroe, Ontario, Schuyler, Steuben, Wayne, Yates.
• Occupational Listing: Includes "Elevator Repairer" (Occupation Code 23210) with a required rate of $64.17 per hour.
• Required Benefits:
  • Health & Welfare: $16.375 per hour
  • Vacation: Accrued based on years of service (6% for 6 months to 5 years, 8% for over 5 years).
  • Holidays: Minimum of eight paid holidays per year.
  • Pension: $11.06 per hour
  • Educational Fund: $0.85 per hour
  • 401(k) Annuity: $10.70 per hour
  • Elevator Work Preservation Fund: $1.90 per hour
• Executive Order Notes: Includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).

This wage determination is crucial for bidders responding to solicitations that incorporate the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals for covered occupations and locations. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations in Ontario County, New York. It outlines prevailing wage rates and fringe benefits for various construction trades, including:

• Carpenters (Heavy & Highway Construction, Building Construction)
• Electricians (various specialties including line construction for lighting, traffic signals, overhead/underground distribution, and telephone/CATV/fiber optics)
• Power Equipment Operators (classified into groups for Building Construction, Excavating and Paving, Heavy and Highway, and Tunnel and Shaft)
• Ironworkers (Sheeter, Structural, Ornamental, etc.)
• Laborers (Building, Heavy and Highway)
• Painters (Building Construction, Heavy & Highway Construction)
• Plumber and Steamfitter
• Roofer
• Sheet Metal Worker (including HVAC)
• Cement Mason/Concrete Finisher
• Welders

It also includes footnotes regarding paid holidays and details on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) as they apply to federal contractors. Information on the Wage Determination Appeals Process is also provided.

This document is crucial for any bidder on a federal construction project in Ontario County, New York, as it specifies the minimum prevailing wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must ensure their proposals account for these labor costs to comply with federal regulations.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Steuben County, New York. It specifies prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: NY20260117
• State: New York
• County: Steuben County
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Effective Date: 01/02/2026
• Trades Included: TILE SETTER, CEMENT MASON/CONCRETE FINISHER, SOFT FLOOR LAYER, CARPENTER (various specialties), ELECTRICIAN, IRONWORKER (various types), PAINTER (various types), PLUMBER, PIPEFITTER, ROOFER, BRICKLAYER, GLAZIER, HVAC MECHANIC, INSULATOR, LABORER, MILLWRIGHT, OPERATOR (various equipment), WELDER.
• Rates and Fringes: For each trade, specific hourly rates and fringe benefit amounts are listed.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) are included, outlining contractor obligations.
• Appeals Process: Information on how to appeal wage determination decisions is provided.

Bidders must use this document to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on covered construction projects in Steuben County, New York. This information is crucial for accurate cost estimation and proposal development to ensure compliance with federal labor standards.

Other / Unclassified

This document is a Quality Assurance Surveillance Plan (QASP) for elevator maintenance and repair services at the Bath VAMC and Canandaigua VAMC. It outlines the government's systematic method for evaluating contractor performance.

This QASP details how the government will monitor the contractor's performance against defined standards. Key elements for bidders include:

• Contract Scope: Provision and maintenance of elevator services from 04/01/2026 to 03/31/2031, with four option years.
• Government Oversight: Defines roles and responsibilities of the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Performance Standards: Lists specific tasks (e.g., cleaning, lubrication, adjustment, repair, record maintenance, emergency service) with associated standards, acceptable quality levels (AQLs, generally 95%), and surveillance methods.
• Surveillance Methods: Includes direct observation, periodic inspection, user surveys, complaint validation, 100% inspection, periodic sampling, random sampling, progress meetings, and report analysis.
• Ratings: Performance will be rated as PASS (meets standard) or FAIL (does not meet standard). Performance below 95% AQL is unacceptable.
• Documentation: Outlines the process for documenting acceptable and unacceptable performance, including the use of Contract Discrepancy Reports (CDRs) for deficiencies.

Bidders should review the performance standards and AQLs to understand the expected quality of service and the government's monitoring approach.