J059--Elevator Maintenance Services for the VA Salt Lake City Health Care System, Utah

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding an open market unrestricted solicitation. It clarifies aspects of the solicitation, including set-aside status, incumbent contractor, contract relevance, budget disclosure, limitations of subcontracting, and requirements for licenses and site visits.

• Set-Aside Status: The solicitation is an open market unrestricted procurement, not a set-aside for SDVOSBs, VOSBs, or Small Businesses. This decision was based on previous market research indicating that vendor quotes exceeded funding, and to comply with limitations of subcontracting and SBA size standard rules.
• Incumbent Contractor: Otis Elevator Company is the incumbent contractor.
• Previous Contract Relevance: The previous service contract is not relevant to this solicitation as it represents a new requirement with significant updates detailed in the RFQ, SOW, and Price/Cost Schedule.
• Budget Disclosure: The VA does not disclose the funding or budgeted amount for this requirement, as it is a commercial acquisition under FAR 12.6. Vendors are encouraged to submit their best competitive offer.
• Limitations of Subcontracting: These limitations are not applicable to this open market unrestricted solicitation.
• Licenses: Vendors should review SP1, SP2, SP3, and SP4 of the Special Standards of Responsibility in the RFQ document regarding the utilization of subcontractors for licenses.
• Site Visit: A site visit is not planned. Vendors should refer to the SOW's equipment list for sufficient information.

This Q&A document clarifies the procurement's unrestricted nature and provides specific guidance on subcontracting, licensing, and the irrelevance of previous contract details. It emphasizes that vendors should submit their best competitive offer without a disclosed budget.

Solicitation / RFP / RFQ

This solicitation is for elevator maintenance services for the VA Salt Lake City HealthCare System. The contract requires full maintenance, including regular inspections, monthly fire fighter function testing, cleaning, adjustment, and lubrication of elevators, dumbwaiters, and wheel-o-vators.

• Full maintenance services for elevators, dumbwaiters, and wheel-o-vators.

• Regular and systematic inspections.

• Monthly fire fighter function testing and documentation.

• Cleaning, adjustment, and lubrication of equipment.

• Compliance with ASME, NAEC, NFPA, OSHA, and other applicable codes and regulations.

• Emergency service call response within a one-hour window, 24/7.

• Technicians must be OEM-trained/certified with at least 3 years of experience and hold a Utah Elevator Mechanic license.

• Special Standards of Responsibility (SSR) include specific certifications (CET), training (OSHA 10-hour), licensure (Utah DOPL Conveyance Contractor), and specialized experience.

• The contract includes a base period and four option periods, totaling five years.

• Base Period: 9/30/2025 – 9/29/2026

• Option Periods: 9/30/2026 – 9/29/2027; 9/30/2027 – 9/29/2028; 9/30/2028 – 9/29/2029; 9/30/2029 – 9/29/2030.

• Estimated value is $22 Million.

• All questions must be submitted via email to thomas.parsons2@va.gov by 12:00 PM CST on 09/10/2025.

• Offers must be submitted via email to thomas.parsons2@va.gov by 12:00 PM CST on 09/17/2025.

• Award will be made to the responsible offeror with the lowest price that is reasonable and within available funding.

• Price is the sole evaluation factor.

• This acquisition is unrestricted.

• Offerors must meet specific Special Standards of Responsibility (SSR) related to certifications, training, licensure, and experience.

• Wage Determination No.: 2015-5489 Rev 27 applies.

• The solicitation incorporates FAR clauses related to commercial items, service contracts, and other relevant regulations.

Solicitation / RFP / RFQ

This solicitation is for Elevator Maintenance Services for the VA Salt Lake City Health Care System in Utah. The government is procuring these services to ensure the proper functioning and upkeep of elevators at the facility.

Details regarding specific maintenance tasks, service levels, and any required inspections or repairs are expected to be found within the attached documents.

• Product Service Code: J059

• NAICS Code: 811310

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.

• Place of Performance: VA Salt Lake City Health Care System, George E. Wahlen Medical Center, 500 Foothill Boulevard, Salt Lake City UT 84148-0001, USA.

• Response Date/Time/Zone: 09-17-2025 12:00PM CENTRAL TIME, CHICAGO, USA.

• Point of Contact: Thomas Parsons, Contract Specialist, thomas.parsons2@va.gov, 918-577-3532.

Information regarding any set-aside or specific eligibility requirements is not explicitly detailed in this section but may be present in the attached documents.

• Solicitation Number: 36C25925Q0772
• Attachments Referenced: RFQ 36C25925Q0772, Vendor Questions and Answers.